Role Overview
We are seeking a highly organised, proactive and detail oriented Personal Assistant to provide comprehensive support to the Senior Leadership Team. The successful candidate will play a key role in ensuring the smooth day to day running of executive operations including coordinating travel, organising events and handling general office administration.
Key Responsibilities
* Provide high level administrative support to the Senior Leadership Team
* Manage complex calendars, appointments, and meeting schedules
* Prepare documents, reports, and presentations as required
* Act as point of contact between the Senior Leadership Team and internal/external stakeholders
* Co-ordinate cross departmental activities and ensure alignment
Event Coordination
* Plan, organise, and coordinate internal and external events, meetings and conferences
* Manage event logistics including venue sourcing, catering and materials
* Ensure events run smoothly and within budget
* Handle post event follow ups and evaluations
Travel & Accommodation Management
* Arrange domestic and international travel including flights, visas and itineraries
* Book hotels and manage accommodation requirements
* Prepare detailed travel schedules and briefing documents
Office Administration
* Manage general office administrative duties including being the first point of contact for visitors, processing incoming post and coordinating office moves where required to ensure efficient operations
* Maintain filing systems, records and databases
* Manage office supplies and liaise with vendors and service providers
* Co-ordination of Occupational Health & Safety records
Key Skills & Experience
* Proven experience as a Personal Assistant, Executive Assistant or similar role
* Exceptional organisational and time management skills
* Strong attention to detail and ability to multi-task
* Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Power BI would be advantageous
* Ability to handle confidential information with discretion
* Strong problem solving skills and proactive approach
Equal Opportunity Statement
Fexco is an equal opportunities employer and is proud to foster a work environment where our people are supported and encouraged to be themselves. We welcome applicants of all backgrounds and sections of society and each application is given fair consideration.
Benefits
We provide competitive salaries, a benefits package, and a supportive, friendly working environment for our staff.
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