Assistant Secretary
BELONG. Theres no place like Principality.
Our home is your home. So, when you decide to join the team, well go further to bring you the warmest of welcomes. From a friendly and inviting environment to a flexible benefit package designed around you when it comes to belonging, there really is no place like Principality. We keep it flexible wherever possible; we encourage you to look after yourself; we do our bit in the communities we serve and support you in doing the same, and we promise to get better together.
Some reasons you may want to consider working with us; we have an award-winning flexible/hybrid working policy, were a winner of UK Best Large Workplaces for Women, we have a refurbished hi-tech office in the centre of Cardiff designed around colleague feedback, we ranked number 6 for wellbeing in ,we have an extensive financial and well-being benefits package Belong designed to put our people first, we have consistent colleague engagement scores of over 85% and a caring community of supportive Networks. But thats not all, discover why theres really no place like Principality;
A rare and exciting opportunity has arisen to join our Secretariat function as an Assistant Secretary.
Were looking for an experienced and highly motivated governance professional to support the Society Secretary in delivering high-quality secretariat services. This pivotal role helps ensure the Societys legal, regulatory and corporate governance obligations are met, safeguarding the well-being and integrity of the organisation.
What youll be doing:
1. Supporting the Society Secretary to ensure the Society and its subsidiaries comply with all statutory and legal requirements. This will include maintaining Registers and records for the FCA Mutal Register and Companies House.
2. Providing advice and support on corporate governance matters, including the Societys Rules and the Building Societies Act.
3. Assisting with the management and oversight of the Whistleblowing Policy and related procedures.
4. Planning, organising and preparing for Board, subsidiary and committee meetings; attending, taking accurate minutes, and tracking actions and decisions.
5. Contributing to the successful delivery of the AGM process.
6. Supporting the review cycle and maintenance of key corporate documents, policies and governance frameworks.
7. Assisting in the management and administration of the Societys insurance programme.
Competencies & Behaviours:
8. Strong interpersonal skills with the ability to communicate effectively at all levels.
9. Diplomatic, confident and able to support senior stakeholders and Board members.
10. Proven ability to build effective, collaborative working relationships.
11. Calm, composed and able to work well under pressure.
12. Strong analytical and problem-solving skills.
13. Self-motivated, able to work independently and use sound judgement.
14. High level of discretion and ability to maintain confidentiality.
15. Resilient, with the presence and confidence to manage challenging situations.
16. Strong organisational skills and the ability to maintain accurate systems and records.
17. Commitment to maintaining up-to-date professional knowledge and championing best practice.
18. Strong IT literacy, including proficiency in MS Office (Word and Excel).
19. Solid understanding of corporate governance, regulatory requirements, company law and building society law.
Experience & Qualifications:
20. Significant experience working at Executive and Board level.
21. Proven experience preparing agendas and producing accurate, high-quality minutes to tight deadlines, with excellent proof-reading skills.
22. Substantial experience managing a wide range of corporate governance responsibilities and prioritising effectively.
23. Ideally chartered or working towards Chartered Governance Institute (CGI) qualification, or holding other relevant legal/governance qualifications.
If youre looking to take the next step in your governance career, wed love to hear from you.
Please note
We will be screening applications while the role remains live.
We reserve the right to close this vacancy early should we receive a high volume of applications.
Our most important asset is our people. We value a healthy work-life balance and currently offer a 35-hour work week with our hybrid approach enabling you to have a mix of office days and remote working.
Your base location for this role will be our Head Office, Principality House, The Friary, Cardiff, CF10 3FA
If you have any questions in relation to this role, please contact the recruitment team at
We are passionate about creating an inclusive workplace where diversity is celebrated and where colleagues feel a sense of belonging Nigel Taylor Head of Brand, Impact & Communication. But dont just take our word for it, see what our colleagues say about working here too;
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