Forensic Administrator - Specialist Community Forensic Team
We're recruiting for a Forensic Administrator to join our team at the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic.
In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.
We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable.
If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.
Main duties of the job
* Produce correspondence and reports as required for the SCFT team; organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely delivery. Manage visit monitoring.
* Ensure electronic health records are efficiently maintained and coordinated for the SCFT. Receive complex or sensitive information, and ensure that the information is shared with the team in a timely manner.
* Enter patient information into Electronic Health Records ensuring the information is entered accurately and in a timely manner. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
* Work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. Provide cover for other administrators in times of absence.
* Handle distressing and sensitive phone calls.
Please refer to the job description attached for a comprehensive list of duties
Benefits
* Excellent opportunities for career progression
* Access to tailored individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount across a wide range of shops, restaurants and retailers
* Competitive pension scheme
* Lease car scheme
* Cycle to work scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (please note waiting lists apply)
* Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Qualifications
* Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
* Formal Secretarial Training (e.g., RSA) or other business administration qualification
Knowledge Requirements
* Good Knowledge of Microsoft Office Packages including Outlook and Calendar
* Working knowledge of the internet
* Good written and verbal skills
* Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
* Experience of working in an administrative role
* Word processing experience with both audio and copy typing
* Previous experience within an NHS/healthcare setting
* Previous experience working in a mental health setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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