Job overview
You will facilitate the smooth running of the patient journey by ensuring that coordinated administrative processes are in place. This will include managing a list of patients and full administrative support to the Local Cancer Multidisciplinary Team Meetings. Proactive monitoring and tracking of the cancer patients ensuring that their journey is processed in a timely and efficient manner, in line with Cancer Waiting Times. Working closely with other hospitals to ensure appointments and investigations are arranged in a timely fashion.
The successful candidate must have excellent attention to detail and good organisation skills. They must be confident in speaking with staff members from a range of multi-disciplinary teams and support the coordination of meetings including live typing of clinical discussions.
Team work is an integral part of the role, the ability of team members to work together toward a common goal, communicate effectively, anticipate and meet each other's demands, and inspire confidence, resulting in a coordinated collective action.
We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns. Band 3 - rising to Band 4 after 6 months.
Main duties of the job
The post holder will be responsible for attending weekly MDT meetings and PTL tracking meetings and expediting the tracking of cancer patients.
Produce a list of patients to be discussed at the weekly MDT, including all necessary clinical information such as Radiology and Pathology results.
Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians. Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
Collect clinical information at the MDT such as staging information and pathology.
Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Divisional Manager and Cancer Performance Manager.
Ensure Cancer Waiting Time Targets are fully integrated into the function of the MDT meeting and that Clinicians have a full understanding of what is required in relation to the targets.
Ensure all data in relation to the patient journey is input onto SCR (Somerset Cancer Register) the Cancer Services database. Highlight any regular system bottlenecks and contribute ideas to resolve these.
Work closely with the Cancer Performance Manager to continually improve the patient journey.
Working for our organisation
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Detailed job description and main responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Person specification
Education, Qualifications
Essential criteria
* General education to GCSE standard or equivalent, including English and Maths
Desirable criteria
* RSA level 2 word processing or equivalent experience
Knowledge
Essential criteria
* At least 6 months NHS experience within the last 2 years
* At least 2 years admin or secretarial experience within the last 2 years
* Good Knowledge of PAS
* Experience of dealing with telephone enquiries
* Understanding of Confidentiality
* Experience of working with staff at all levels
Desirable criteria
* Experience of working to deadlines and targets
* Previous computer experience In a Windows environment
Skills
Essential criteria
* Competent keyboard skills
* Good organisational skills
* Ability to prioritise and effectively accommodate ad hoc demands to existing workload
Desirable criteria
* Ability to demonstrate a knowledge and understanding of the Cancer Strategy
* Ability to work without supervision
* Good numeracy and literacy skills
* Excellent communication skills
Our Mission
Outstanding care for people in ways which matter to them.
Our Vision
Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
Our Values
Integrity, Respect, Teamwork, Excellence
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in all under-represented groups.
PLEASE READ THE FOLLOWING IMPORTANT INFORMATION CAREFULLY BEFORE YOU SUBMIT YOUR APPLICATION
Please read the job description and person specification carefully to ensure your application reflects the knowledge, skills and experience required.
The closing date/interview date is subject to amendment; this vacancy may therefore expire at short notice, so we recommend that you submit an application at your earliest convenience. We reserve the right to close any vacancies without notice.
Shortlisted applicants will be contacted via email; therefore it is important that you check your personal email account regularly.
Unfortunately we are unable to respond to every application; if we do not contact you within 4 weeks of the closing date, please be advised that you not have been shortlisted on this occasion.
You can contact us on 01305 254655 to find out whether you have been shortlisted or if you would like feedback.