Administration Assistant (Property Charging)
This is a hybrid role based within our newly refurbished Birmingham office, working as part of the supportive and collaborative Property Charging team. The team is known for its specialist expertise in real estate matters, working with a diverse client base including housing providers, charities, local authorities, and private clients. As a valued team member, you’ll play a key role in ensuring the smooth and accurate administration of property transactions and related legal work.
Key Responsibilities Include:
* Carry out property list checks, including the use of Land Registry map search to confirm title numbers and property details.
* Obtain title documents and order priority searches from the Land Registry, tracking receipt and managing follow-ups.
* Liaise with search providers and third parties, including requesting planning documents from local authority portals and obtaining quotes for searches.
* Prepare and manage requisition slips and client fund requests, ensuring accuracy in all money in/out processes.
* Use Excel to review and report on search results, employing functions such as pivot tables and lookups to organise and compare property data.
* Manage file opening and closure processes, including all associated correspondence and documentation.
* Draft and submit notices of charge, liaise with indemnity insurance providers for amendments, and assist with electronic file management.
About the candidate
The ideal candidate will be organised, proactive, and confident supporting a high volume of varied tasks. You’ll play a key part in ensuring the smooth administration of property matters while working closely with fee earners and the wider team. A strong work ethic, willingness to learn, and the ability to maintain high standards consistently are essential.
Key skills and attributes:
Excellent attention to detail, particularly when reviewing property data and legal documents
Strong organisational and time management skills, with the ability to manage competing deadlines
Clear and confident communication, especially when escalating issues or requesting support
Basic IT competence (Word, Outlook, and ideally Excel), with a willingness to learn new systems
A positive, team-focused attitude with flexibility to support varying tasks across the team
About the firm
Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society”. For over 40 years, we’ve been successfully combining market-leading legal expertise with a commitment to excellence and long-term relationships underpinned by a strong set of values.
What makes Anthony Collins Solicitors distinctive, beyond simply being a sector-specialist law firm, is our people and the values we share. We’re extremely proud of the calibre of people that we attract; people who are inspired by our values, motivated by our vision, and work with our clients to positively influence the society and communities we are building together.
Anthony Collins Solicitors is a committed Equal Opportunities employer promoting equality of opportunity. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
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