About Us
Established in 1975, Sopher + Co is a trusted business adviser of choice for entrepreneurs, owner‑managed businesses, high net worth individuals, professional partnerships and expats. Our roots in Elstree led to our early client base in the media and entertainment industry. Since then, we have grown immensely, with our portfolio now spanning over 20 industries. Our success is within our people - with endless opportunities and open‑mind approach, Sopher + Co is a place where you can drive your career and ambitions forward, sharing and promoting our commitment to excellent client experience.
Sopher + Co is looking for an experienced Company Secretarial Assistant to join our team in Borehamwood. You will be responsible for providing support to the Company Secretarial department to ensure all Sopher + Co secretariat, corporate governance and assurance functions are completed effectively and efficiently.
Your Duties Will Include, But Are Not Limited To
* Scanning and filing various internal documents within VC and company secretarial software
* Monthly reminders for the whole team – chasing clients for outstanding documents on a monthly basis
* Assisting with the preparing of confirmation statements, sending to client via post/e‑mail/portal
* Assisting with the preparation of dividend paperwork and minutes for accounts team
* Preparing various Companies House forms i.e. change of address, change of director, persons with significant control, relevant legal entities, etc. sending to client via post/e‑mail/portal and filing at Companies House
* Preparing various minutes following Manager's instructions
* Company incorporations using Diligent, preparing formation packs to send to client
* Assisting with dormant accounts preparation
* Obtain Money Laundering for formation clients, chase/remind clients as necessary
* Preparing fee notes for the team and sending to client
* Keeping Statutory Books/Records up to date
* Setting new clients up on company secretarial software
* Dealing with client queries via telephone and e‑mail
* Dealing with manager queries via telephone and e‑mail
* Sending daily Companies House reminders to managers/partners re filing deadlines
* Setting up Reminders and Following clients on Companies House for new and existing clients
* Form 42 – keeping this up to date via CCH on a monthly basis and running annual list for admin department to produce e‑mails
* Registered Office schedule – keeping this up to date on a monthly basis and running annual list for admin department to produce bills
* Any ad hoc duties as directed by Manager/Director
About You
We'll need you to have a keen eye for detail, teamed with the ability to spot any inaccuracies or duplications and provide resolutions. Efficiency and accuracy are key, as well as exceptional interpersonal skills, effective communication, and the ability to work to tight deadlines.
You Will Also Have / Be
* Proficient in CCH, and other company secretarial software packages
* Advanced Skills In Excel And Other Microsoft Office Applications
* Experience with Virtual Cabinet and Diligent would be advantageous
* Strong written and verbal communication skills, with attention to detail
* Strong planning and time management skills
* Clear communication and presentation abilities
* Ability to apply and expand expertise
* Delivering results and meeting client expectations
* Strong teamwork and collaboration skills
* Practical hands‑on experience via a legal services or accountancy practice firm and have the relevant work history for the role
* Abilities of working within the realms of strict confidentiality at all times
* In addition to the above successful candidate will be commercially minded, displaying level of flexibility, professionalism, confidence and ability to build successful relationships through credibility, trust and mutual respect
In Return
We will offer you a competitive package, including extensive benefits for you and your family, a comfortable warm and friendly environment with great people and the chance to work with some of the most prestigious clients that no other family‑based firm can offer. Sopher + Co strongly believes in staff development and continuously encourage internal progression.
Sopher + Co is committed to the principle of equality of opportunity in employment and we expect all our employees to act in accordance with this policy, we recognise the key role it plays in the success of our business.
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