3-4 month contract role with a Local Authority
Job Summary:
• The Office Manager will lead and manage the administrative and financial operations of the Children’s Centre, ensuring effective support to the Children and Family Hub Manager and the wider team.
• The role involves overseeing budgets, maintaining administrative systems, supervising staff, and ensuring high-quality service delivery to children, families, and other users of the Centre.
Key Duties/Accountabilities (Sample):
• Implement and maintain effective financial control of the Centre’s systems and accounts.
• Monitor and manage budget holder accounts in collaboration with senior management.
• Lead, supervise, and support the administrative/reception team, including rotas, performance management, and training.
• Oversee administrative systems, including databases, admissions, and MIS.
• Prepare reports, financial statements, and minutes of meetings.
• Liaise with payroll, finance, and other council departments on salary and budget matters.
• Ensure Health & Safety compliance and maintain risk assessments.
• Manage the Single Central Register (SCR) and Disclosure & Barring Service (DBS) processes.
• Co-ordinate procurement, purchasing, and asset management.
• Maintain confidentiality, safeguarding, and promote equality, anti-racist and trauma-informed practices.
• Act as a key holder for the Centre, including opening/closing responsibilities.
Skills/Experience:
• Qualified or studying towards a finance-related qualification.
• Experience in financial management, preferably in an education or public sector setting.
• Proficient in administrative and management information systems.
• Strong budget management and financial reporting skills.
• Experience in office management at a senior level.
• Ability to implement and maintain robust administrative and financial controls.
• Knowledge of IT systems, databases, and MIS software.
• Understanding of Equal Opportunities, safeguarding, and data protection.
• Strong organisational, leadership, and communication skills.
• Ability to plan, prioritise, and manage workloads for self and team.
• Experience in supervising and line managing staff.
Additional Information:
• Bi-Weekly Payments.
• Frontline management role with direct and indirect reports.
• Hybrid working may apply (as per council policy).
• DBS clearance required.