Overview:
We are looking for an Accounts Administrator to be based at our trading branch and act as the liaison with our Accounts department based at our Head Office. The successful candidate will be responsible for assisting the Purchase Ledger, Sales Ledger and General Ledger in the smooth running and tight control of transaction processing and reporting to strict deadlines. The candidate must help the Accounts Department provide an excellent service to the branch. This position is designed for someone who has attention to detail, commercial nous and can work under their own initiative with the minimum of supervision. The position is office based.
Hours:
8.00 am to 5.00 pm, Mondays to Thursdays and 8.00 am to 4.00 pm Fridays, inclusive with an unpaid lunch break of one hour.
Holidays:
28 days holiday plus Christmas Shutdown.
Salary:
Subject to experience and qualifications.
Benefits:
Pension Scheme, Health Cash Plan, Life Insurance, Employee Benefits and Rewards (Perkbox), Cycle to Work Scheme, Training and Development opportunities (AAT approved training through the Apprenticeship programme), free parking, Staff Christmas party.
Main Duties:
Purchase Ledger
1. Completion of supplier credit applications to be approved by the Group Finance Director. This will include liaison with our Quality department facilitating supplier due diligence procedures.
2. Compiling new supplier information to assist the accounts department in setting up new suppliers on the ERP system. This will include verifying supplier bank details.
3. Liaison with suppliers to negotiate improved credit terms with the view to reducing proforma and upfront payment dates.
4. Assist our Purchase Ledger team in requesting and obtaining missing purchase invoices, as well order due dates.
5. Assist Purchase Ledger team with supplier queries whether that be quantity/price queries as well as obtaining proof of deliveries.
6. Assist Purchase Ledger team in receiving credit notes for return orders.
Sales Ledger
1. Acting as the main point of contact at the branch in obtaining the information required to set up a new customer. Which then includes liaising with our Credit Control team to help set the customer up on the ERP system.
2. Liaising with our Credit Control team with customer queries which will include customer queries as well acting as a point of contact for customer credits.
3. Assisting our Credit Control team with invoice chasing as well as requesting customer remittances.
4. Supporting Credit Control team during the audit process in obtaining signed and dated proof of deliveries as well as customer orders.
Key Skills:
1. Finance experience of a similar nature including dealing with both supplier and customers.
2. Excellent communication skills both verbal and written.
3. Excellent accuracy and attention to detail.
4. Good organisational skills.
5. Good Microsoft Office Skills including Word, Excel and Outlook.
6. Able to respect confidential information.
7. Ability to work both in a Team and with own initiative understanding both the needs of the Sales and Finance team.
8. Ability to work under pressure to strict deadlines.
Application Deadline - 20th February 2026