Four Marketing, founded in 1997, has grown into one of the UK’s most influential 360° fashion wholesale, design, and retail businesses.
Located in a bespoke 45,000 sq ft space in London’s King’s Cross, we are deeply rooted in the UK fashion scene with a global reach.
We are seeking an Assistant Property & Facilities Manager to join our property team on a full-time, permanent basis.
The role involves supporting the Property department in developing, designing, and maintaining the Group Portfolio, including the Head Office and retail stores worldwide. Responsibilities include managing Health & Safety, improving operational efficiency, and supporting departmental strategies.
Main Duties & Responsibilities:
* Manage planned and reactive maintenance (e.g., Emergency Lighting, PAT, HVAC, CCTV, Fire Systems, Lifts, Pest Control, Intruder Alarms).
* Oversee tendering, negotiation, and review of contracts.
* Supervise building renovations, relocations, and maintenance projects.
* Ensure compliance with building and Health & Safety regulations, including fire safety, legionella testing, and risk assessments.
* Develop relationships across the organization for effective communication.
* Manage departmental budgets and monitor expenses.
* Coordinate meetings, prepare agendas, minutes, and follow-ups.
* Maintain property and maintenance records, including PPM schedules and compliance documentation.
* Handle internal reactive maintenance tickets via the Formstack system.
* Manage contractors and liaise with landlords and managing agents.
* Oversee contractual agreements and service provisions.
* Administer procurement processes, invoicing, and expenditure approvals.
* Manage the department calendar and online H&S portal.
* Provide reports and updates to management.
* Assist with office relocations and store closures.
* Support out-of-hours access at retail locations.
* Perform other departmental duties as needed.
Personal Specification:
Essential:
* GCSEs or A Levels.
* At least 2 years’ experience in Property, Facilities Management, or related roles.
* Knowledge of BMS systems and H&S policies.
* Understanding of utility management.
* Strong team collaboration skills, including with senior management.
* High proficiency in Microsoft Office, especially Excel.
* Methodical, accurate, and concise work approach.
* Effective communication, influencing, and negotiation skills.
* Ability to manage multiple projects and priorities.
* Excellent planning and organizational skills.
* Proactive, confident, and relationship-oriented attitude.
Desirable:
* Emergency First Aid Certificate.
* Fire Marshall Certificate.
Benefits include:
* 25 days annual leave plus bank holidays.
* Staff discount across various brands.
* Company pension scheme.
* Cycle-to-work scheme.
* Seasonal ticket loan.
* Charity time-bank scheme.
* Option to purchase additional leave.
* Discounts through Four Group Gains.
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