CareTech Community Services established in 1993 has 250 services with continuous growth with new developments/services. CareTech Community Services is a national provider of support for people with complex and challenging behaviours associated with autism, learning disabilities, mental health illness and neurological conditions. We support people to live as independently as possible within their own homes and also in residential care. We are committed to providing the highest levels of care to our residents. To enable us to do this we need caring and dedicated professionals to deliver first class care. All applicants will be subject to satisfactory references and all employees are checked against the Disclosure & Barring Service (DBS). CareTech are proud to announce they are a Disability Confident Leader. Job Title: Purchase Ledger Supervisor. Reports to: Group Purchase Ledger Manager Location: Uxbridge Salary: £Competitive Job Purpose: The Purchase Ledger Supervisor will report into the Group Purchase Ledger Manager. You will be responsible to provide support to the wider team, which include; help/guide the team, monitoring shared inboxes, assisting with month end and on supplier reconciliations, dealing with allocation queries, Sap Concur maintenance, assisting with payments and payment run and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times. Accountabilities: Weekly 1:1’s with Purchase Ledger team members Adhering to the 3 step escalation process for supplier queries Escalating any concerns to the Group Purchase Ledger Manager Assist the team with reconciling supplier account statements and queries are addressed in a timely manner Running fortnightly payment runs Manage and monitor multiple shared mailboxes Monitoring and assisting with Teams Objectives Assisting with onboarding and training new team members. Supporting the Group Purchase Ledger Manager and motivate team members Setting up new suppliers on Cold Harbour and Sap Concur ensuring all information and checks are completed. Sap Concur maintenance: updating workflows, creating new cost centres, setting up new users Extracting invoices from Sap Concur and uploading into Cold Harbour on a daily basis Providing timely information to other members of the Accounts team and the wider firm. Assisting Group Purchase Ledger Manager with adhoc projects Participating in Team meetings Skills and abilities needed to perform role Numerate. Attention to detail with ability to check and others’ work. Ability to work effectively within a team. Prioritisation and organisational skills and able to work to deadlines. Self-motivated. Intermediate excel skills ( Pivots tables & V look ups) Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders Personal Characteristics Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed. The ability to work under pressure and prioritise work demands while keeping staff motivation high. Adaptable and strong organisational skills with ability to meet strict deadlines. Ability to identify issues and use initiative to solve problems. A good communicator. Resilient - relishes a challenge, is not afraid of hard work. A team player with willingness to help others and go above and beyond their formal role. Experience and Skills Required Essential Minimum five years Purchase Ledger Supervisor experience Large multi-site and cost centre experience. Ability to work effectively within a team. Prioritisation and organisational skills and able to work to deadlines. Self-motivated. Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint. Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders. Desirable Senior Purchase Ledger experience. Coldharbour experience. The job description is subject to change as the role evolves.