Technical Coordinator; 10 Months; Barrow- in -Furness; £17.09 p/hr PAYE + Holidays; 37 hours per week
An exciting opportunity has arisen for a Technical Coordinator to support BAE Systems with their administrative tasks. This role involves lots of diary management, liaison between work-streams and liaison with project managers who deliver change management projects for the business. You will be a good communicator with the ability to liaise with stakeholders at all levels, you will also need to be well organised with good time management skills. The role sits within a busy team of 80 so you must have excellent coordination skills.
Key Responsibilities:
- Taking detailed, concise and accurate recordings of minutes and actions.
- Is expected to undertake a range of administrative and clerical duties within a department.
- Will have a good understanding of systems, processes and procedures and their importance within the general operation of the department.
- Will typically have experience in a clerical/administration environment.
Required Skills and Experience:
• Taking detailed, concise and accurate recordings of minutes and actions.
• Undertaking a range of clerical and administrative duties within a department to ensure the smooth running of the department.
• Processing documents and information received from a range of sources and managing the data within company systems.
• Collating and extracting data and producing routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
• Dealing with internal stakeholders, customers and suppliers and exchange information in order to clarify a situation, e.g. details for minutes, etc.
• Obtaining and verifying data including carrying out checks and obtaining authorisation for finalising documents.
• Maintenance and storage of technical documentation, keeping filing systems up-to-date to ensure traceability so that information can be readily retrieved.
• Having a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment.
• Having a clear understanding of relevant document management systems ensuring that all quality standards are met.
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Knowledge;
• Extensive experience of providing an administrative service.
• Experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
• An understanding of how to deal with Confidential Information and how to store appropriately.
• Basic knowledge of a range of work routines, procedures and systems across a discipline.
• An understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.
Skills;
• Strong administrative skills:
- Ability to process and manipulate data and format to meet customer requirements,
- Utilise relevant management systems, ensuring the data is safely recorded and stored,
- Excellent diary management skills
- Minute-taking experience at meetings.
• Good working knowledge of Microsoft Office as well as Jira and SharePoint
• A strong working knowledge of relevant Company IT Systems.
• Experience of using digital communication mediums.
• Ability to adopt a proactive approach to problem solving with support.
• Good planning and organisational skills SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.
• Able to effectively communication information in a logical and concise way that is appropriate to all internal and external stakeholders.
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Qualifications;
- Experience in providing an administrative service.
- Good standard of general education.
- Apprenticeship in Business Administration Level 2 or equivalent.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; Jira; SharePoint