Job Title: Buying Support - Assistant
Reporting To: Fine Wine Buying Support – Lead
Location: Basingstoke
Hours: 25 hrs per week - Part-time
Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world's best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.
The job in a nutshell
The purpose of the role will be to assist the Buying Support team and their assigned Buyers with their day-to-day tasks. The main responsibilities include providing administrative support to the buying support teams with creating and requesting material codes, raising purchase orders, for offers and EP Campaigns, responding to emails, sales order processing and cancellations. Additionally, the role involves handling delivery issues, resolving insufficient stock situations, and rekeying sales orders. The Buying Support teams serves as the first post-procurement point of contact for all our suppliers.
Who you will work with
Internal:
* Buyers
* Buying Support teams
* Commercial Manager
* Fine Wine Sales Colleagues
* FMV Sales Colleagues
* Warehouse Department
* Bond & Export Department
* Finance Department
* Business and Customer Support Teams
External:
* Suppliers
* Trade and Private customers
What will you do
* Manage purchase orders
* Assist with processing of En-Primeur/WLA sales orders on FWT, Hybris, SAP
* Manage cancellation of sales orders directly in SAP
* Assist with uploading bulk Sales Orders to FWT during Campaigns
* Create new material codes based on existing variants or vintages
* Request new material codes if no existing data is available
* Assist with email enquiries within the shared inbox
* Assist with fixing admin errors on POs by re-keying orders
* Assist the team with fixing delivery issues
* Liaising with the finance and commercial teams on all PO/Offer/Invoice related queries
* Progression towards Offer creation on FWT and updating Offer calendar
* Progression towards building relationship with Buyers
What you will bring to the role
Experience / Achievements
* Proven administrative experience
Skills / Knowledge
* Commercial skills
* Excellent team player
* Good relationship building skills and the ability to develop trust
* Ability to work well under pressure
* Excellent communication skills, both verbally and in writing
* Excellent attention to detail
* Proactive and adaptable
* Passion for learning about wine
* Excellent organisation skills and time management
* IT Literate (Excel, Power BI)
* Experience using SAP
Qualifications
* WSET qualifications an advantage, but not essential
We support our colleagues with a wide range of benefits: you will start with 24 days' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.
Closing Date: 17th October 2025
N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.
Job Type: Part-time
Work Location: In person