Project Support Coordinator (FTC-12 Months)
Department: Project Support (Site Administration/Document Control)
Employment Type: Fixed Term - Full Time
Location: Edinburgh Area
Reporting To: Head of Project Support
Description
Based on site as sole administration support for the Project Team the Project Support Coordinator will be required to maintain professional working relationships and communicate for and on behalf of the team by providing efficient, effective, timeless support in delivering high performing projects.
Please note this is a 12 month FTC at Edinburgh Airport.
What you will be doing:
* Labour: Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising our Time and Attendance systems. Submission of new starter information to Human Resources to comply with legal, health & safety requirements and Data Protection.
* Plant: Processing of hires, off hires, purchases, operated hire, repairs and exchanges in supporting the project’s needs using Coins and AssetTagz software.
* Material: Raising material requisitions as and when required by the Project Team, receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing any delivery queries. Maintaining stationery levels and ordering consumables through Buysite.
* Quality: Updating of the Environmental Waste Management register, uploading documents and issuing clients with any required environmental data to comply with current legislation.
* Health & Safety: Maintaining an up to date register of any employee training competencies to meet Health and Safety standards.
* Reporting: Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
* General Administration: Ad-hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.
What you will bring:
* Collaborative and proactive / ‘can-do’ working style
* Organised, efficient, with a keen eye for detail
* Adaptable – maintaining established process whilst initiating and driving change and efficiencies
* Technically astute / IT savvy
* High level of competency and literacy in Microsoft Office
* Industry experience desirable
* Full Driving Licence
Benefits
* Excellent Salary
* Excellent Employee Benefit scheme
* Travel costs reimbursed
* On-the-job training, working alongside an experienced Project Support Lead
* Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
* 26 days holiday + 8 bank holidays
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