Site Administrative Assistant
📍 Department: Production & Logistics
👤 Reporting to: Production & Logistics Manager
📌 Location: Rye, UK
⏰ Working Hours: 07:30 – 16:00 / alternating shifts 08:00 – 16:30
🎯 Role Purpose
The Site Administrative Assistant provides essential administrative support to the Production & Logistics function, ensuring accurate SAP processing, stock control administration, purchasing support, and maintenance of production-related documentation and records.
The role requires strong organisational skills, attention to detail, and the ability to process and manage data efficiently to support operational and analytical business requirements.
🧠 Key Skills & Experience
The successful candidate will demonstrate:
* Previous experience using SAP within a production or manufacturing environment
* Experience raising work orders and performing accurate data entry
* Good working knowledge of Microsoft Office applications, particularly Excel
* Strong numeracy and literacy skills
* Excellent organisational and communication skills
* Ability to work both independently and as part of a team
* High attention to detail and accuracy
⚙️ Key Responsibilities
* Adhere to all Tradebe policies, procedures, and health & safety requirements, ensuring all documentation is completed accurately
* Ensure compliance with all relevant regulatory requirements relating to waste transfer documentation
* Raise purchase requisitions and purchase orders (POs) within the SAP system
* Maintain communication with purchasing managers regarding delivery schedules and changes to expected delivery dates
* Ensure all incoming goods are accurately booked into the site booking system
* Process all stock movements (bulk materials and consumables) through SAP for Production and QC departments
* Maintain document links for production spreadsheets and scanned records
* Raise SAP documentation for internal stock/material movements and process completed paperwork
* Input production overtime data from shift managers into payroll systems
* Raise SAP orders and complete documentation for bulk waste disposals
* Maintain training record files and registers for production personnel
* Maintain purchasing and delivery tracking spreadsheets (POs, expected and actual dates)
* Ensure chemical consumables are correctly booked into SAP and reflected in stock systems
* Maintain transport documentation for goods in/out
* Report administrative near misses via company reporting tools
* Update KPI spreadsheets relating to ageing stock for Planning Manager review
🌟 Personal Attributes
* Proactive and reliable approach to work
* Strong administrative and multitasking abilities
* Ability to manage priorities in a fast-paced environment
* Collaborative and supportive team player
* Commitment to accuracy, compliance, and continuous improvement
🧾 Desirable Experience
* Experience in manufacturing, waste management, chemical, or industrial environments
* Familiarity with stock control and logistics administration
* Experience with compliance or regulated documentation systems