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Executive Assistant to UK Director (Maternity Cover), London
Client: Islamic Relief
Location: London, United Kingdom
Job Category: Other
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EU work permit required: Yes
Job Reference: 31f04ad3d77c
Job Views: 14
Posted: 28.04.2025
Expiry Date: 12.06.2025
Job Description:
Position: Executive Assistant to UK Director (Maternity Cover)
Location: London
Contract Type: Maternity Cover Up to 52 weeks
Hours: Full Time
Application Deadline: Sunday, 29 October
Islamic Relief Worldwide is an independent humanitarian and development organization with over 39 years of service. Operating in more than 40 countries, we aim to alleviate poverty, conflict, and natural disasters. In the UK, our partner, Islamic Relief UK (IRUK), focuses on fundraising, awareness, advocacy, and domestic programs.
We are recruiting for the position of ‘Executive Assistant to UK Director’ on a full-time, maternity cover basis at our Waterloo Office, London, with a hybrid working model.
The role is pivotal in the UK Director’s Office, ensuring smooth daily operations, providing comprehensive administrative, logistical, and technical support to the UK Director and Senior Management Team. Responsibilities include managing schedules, coordinating travel and events, preparing reports, and serving as a key interface for internal and external stakeholders.
Candidate Requirements:
* Significant experience supporting senior executives
* Experience in coordinating meetings, minute-taking, and related tasks
* Experience in budget monitoring and financial administrative tasks
* Excellent organizational skills, ability to prioritize, and work efficiently under pressure
* Proven ability to manage multiple projects and meet deadlines
* Problem-solving skills, especially in logistics and communication
* Experience with large organizational systems and addressing compliance issues
* Proficiency in MS Word, PowerPoint, Excel, Access, email, and knowledge management systems
* Ability to work independently and exercise sound judgment
* Research and analytical skills
* Strong interpersonal and communication skills, both verbal and written
* Discretion and confidentiality
* Team-oriented with a collaborative approach
* Creative thinking and data interpretation skills
* Ability to take accurate minutes and prepare presentations
* Flexibility to adapt to changing situations
* Ability to manage ad hoc projects and coordinate inputs from others
* Represent the organization positively and professionally
* Maintain secure and confidential filing systems
* Good attendance and punctuality
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