Short Description for Internal Candidates Job Title Business Support Coordinator Educational Psychology Service Permanent Grade C - £35,412 - £44,075 Consultation grade - subject to formal evaluation under the Pay Equity Review Working 36.5 hours per week This is an exciting opportunity to join and support the Educational Psychology Service at Birmingham City Council. We are looking for an enthusiastic and flexible individual to undertake the role of Business Support Coordinator. You will play a proactive role in developing and maintaining the management, coordination and operations of business support for our Relational Intervention Programmes that the service delivers to city wide to schools and to other partners. The primary intervention is our Trauma Informed Attachment Programme (TIAAS). Key Responsibilities Including Marketing, Programme & Event Coordination Work with EP leads to create promotional material for events Promote events through regular and new communication channels Manage room bookings and virtual meetings, oversee setup, and event logistics including site presence and reception duties. Maintain the programme events calendar and ensure smooth event delivery Supporting preparation and delivery of training resources. Data Management Update and maintain records, spreadsheets and databases Sending out information for required data collection. Securing collection and supporting collation and analysis of data. Generate insightful reports for leads, managers and stakeholders Troubleshoot data issues and ensure compliance with reporting standards Finance Compliance Work with business support colleagues to raise invoices and manage POs in line with programme delivery Monitor budgets and highlight any anomalies Prepare and maintain financial summaries of programmes. Support managers with spend control processes. Support Leads and managers with reporting and compliance across service level agreements Team Support & General Admin Provide administrative support to the EP leads and managers including admin support for meetings i.e. minutes, transcription, presentations. Monitoring and response triage to -programme email inbox Assist in collating necessary information for reports, communications and operational materials Managing subscriptions to networks. For any informal enquires please contact: Resourcing@birmingham.gov.uk Please upload an up-to-date CV and Personal Statement via the attachments part of your application. The Personal Statement should outline how you meet the essential criteria for the role through your personal qualities, skills and experience and include your motivation for applying to the post. Note the Personal Statement should be no more than 1500 words. Unfortunately, we cannot consider any applications without a CV and Personal Statement attached We encourage applications from people of all backgrounds and aim to have a workforce that represents the communities we serve. Our data tells us that for this level of role, ethnic minorities are underrepresented and therefore we will use positive action to support us to achieve diverse shortlists. This may mean that recruitment times are a little longer, but we think this is worth it to achieve our aim. Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people. We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application. For any informal enquires please contact: Dr Pauline Bromfield, Pauline.Bromfield@birmingham.gov.uk We welcome applications from people with caring responsibilities and flexible working options will be considered. A Disclosure and Barring Service (DBS) check will be undertaken. Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Job Description and Person Specification - Business Support Coordinator - GR4 - Reviewed July 2019 v1.docx We strive to advertise all roles for a minimum of two weeks. However, due to high application volumes vacancies may close earlier than the stated deadline. We encourage you to submit your application without delay to ensure consideration. We welcome applications from people with caring responsibilities and flexible working options will be considered. A Disclosure and Barring Service (DBS) check will be undertaken. Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.