Job overview
We have an exciting opportunity to join the Resourcing team as a Resourcing Coordinator. We are looking to recruit an administrator who is passionate about customer service and has an eye for attention to detail.
We are looking for the right person with the enthusiasm, expertise and skills to support recruiting managers
Key areas of responsibility for the role will include:
1. Supporting with administrative processes including arranging interviews and processing offers and contracts
2. Co-ordinating and administering pre-employment checks and clearances
3. Meeting targets and KPI's
4. Working close with an supporting the workload of the Resourcing Administrators
You will need to be used to carrying out an administration role in a fast paced environment, have excellent verbal and written communication skills and good administrative, IT and organisational skills.
The successful applicants would be based at Worthing hospital with occasional travel across all University hospitals Sussex Sites. Worthing offers a vibrant coastal lifestyle with a wide choice of restaurants and shops, all set against a backdrop of a beautiful beach.
We offer a hybrid working pattern of 4 days on site and 1 day working from home, adjusted to your part time pattern.
Main duties of the job
To provide a comprehensive recruitment service to Recruiting Managers, Employees, Applicants and Candidates, ensuring that recruitment is undertaken in a timely and professional way having regard for cost, quality and Trust policy.
To working closely with Recruiting Manager and Service Leads to deliver their workforce recruitment business plans.
To assist, develop and supervise the Resourcing Administrators to ensure KPI targets are met. With the support of the Resourcing Team Managers to manage the Resourcing Administrators informal absence including annual leave in line with Trust policies and procedures, whilst considering service needs.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
For the full details of the Job description and person specification please refer to the attached documents within this advert.
Person specification
Experience and Qualifiactions
Essential criteria
5. CIPD Level 3 or equivalent experience
6. Good working and practical knowledge or range of recruitment approaches and their appropriateness for specific needs
7. Up to date knowledge of recruitment employment law and requirements for pre-employment screening including immigration, references and DBS
8. Previous experience in an NHS HR or recruitment environment
9. Knowledge of NHS Employment Standards
Desirable criteria
10. Knowledge of NHS terms and conditions for Staff
11. Experience of working in Recruitment/Resourcing
12. Worked as a recruiter in a complex organisation
13. Knowledge of Electronic Staff Records and E-Rec.
Skills
Essential criteria
14. Proven ability to communicate appropriately and effectively with all levels of staff both verbally and in writing
15. Excellent IT skills (Microsoft Packages; Word, Excel, Outlook)
16. Able to plan, prioritise, implement and meet targets in a complex and pressure environment, whilst producing accurate work
17. Proven ability to produce well-presented clear and accurate documents
18. Excellent interpersonal, influencing, negotiating and empathic skills
19. Experience of close working relationships with senior clinicians and senior managers
20. Evidenced customer service skills
21. Troubleshooting and ability to discover discrepancies and fraudulent references.
22. Able to calculate part time salaries and pro rata entitlements
People Management and Development
Desirable criteria
23. Experience in a supervisory role
Freedom to Act
Essential criteria
24. Works within HR policies and procedures, taking advice from Resourcing Operations Manager or Resourcing Team Managers as necessary, within recruitment work area, works on own initiative.
Equality, Diversity, and Inclusion
Essential criteria
25. Evidence of having championed diversity in previous roles
26. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications