Senior Administrator – Temporary With a View to Permanent
Location: Leith – Fully Office Based
Hourly Rate: £18.13
Hours: Monday to Friday, 35 hours per week
Contract: Full‑time
We are recruiting on behalf of a client based in Leith who is seeking an experienced Senior Administrator to play a key role in ensuring the smooth, compliant and well‑organised running of their services. This is a hands‑on, detail‑focused position suited to someone who enjoys managing systems, records and processes in a busy office environment.
Key Responsibilities
* Support company registration and compliance requirements across internal systems, ensuring training and compliance records are regularly checked and maintained.
* Maintain accurate and well‑organised recruitment and personnel records, including managing documentation on shared digital drives.
* Take ownership of administrative processes held on shared systems, including:
o Creating, sharing, linking, archiving and maintaining records;
o Ensuring records meet legal and regulatory requirements.
* Set up and maintain service‑related documentation, including:
o Activity and event records;
o Overviews, meeting minutes and internal documentation;
o Communication and correspondence records.
* Maintain oversight of premises administration, including:
o Rent and council tax records;
o Arranging or sourcing trades and contractors when required;
o Ensuring Health & Safety documentation is kept up to date.
* Manage vehicle and transport records, including:
o Maintaining awareness of vehicle agreements;
o Completing and recording annual driving checks;Ensuring all documentation is accurate and current.
Person Specification
* Proven experience in a senior or complex administrative role.
* Excellent organisational skills with strong attention to detail.
* Confidence managing digital records and shared drives (e.g., Google Drive).
* Experience working with compliance systems or databases.
* Strong understanding of confidentiality, GDPR and data protection.
* Ability to manage multiple priorities independently.
* Strong communication skills and the ability to work collaboratively with managers and wider teams.
Approach & Professional Values
* A high level of professionalism, discretion, and integrity.
* A positive, solution‑focused mindset.
* The ability to contribute to a supportive and collaborative working environment.
Office Angels is an equal‑opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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