Job Title: Administrative Assistant
Location: Aberdeen, Scotland, UK
Job Type: Full-time contract, 06 Months
Work Model: Hybrid (4 day/week onsite)
Job Duties/Responsibilities:
• Maintain department tracking sheets for Equipment costs, personnel costs.
• Required to utilise Oracle to understand where the efficiencies in spend could be achieved.
• Required to utilise Maximo when creating requisitions etc.
• Help the AMO team to mob and demob equipment within Maximo.
• Ensure timely execution of orders, instructions and directions from the UK Operations Manager or delegate.
• Contribute to pre-jobs and post jobs with account managers to help with completing and tracking paperwork.
• Work with account managers to scan job paperwork into correct place in the job folders.
• Maintain effective communication with suppliers and utilise this to get the best deal possible on 3rd party rentals.
• Contribute, as part of operations Team, HSE, Quality and Compliance culture through the UK.
• Develop a yearly project plan/tracker for all work scopes for the next financial year. Keeping the plan up to date with internal team.
• Participate in the On-call rota (Full time personnel only)
• Perform other assigned duties as required.
• Cover tasks in the Personnel or AMO Team for holiday and sick leave cover.
• Create any spreadsheets that are seen beneficial to the department.
Qualifications:
• Knowledge of Maximo or Oracle would be advantageous.
• Excellent computer Microsoft skills.
• Strong interpersonal skills are essential.
• Very organised and methodical is a must.
• Must be an excellent communicator, both verbal and written.
• Must have exemplary record keeping and an eye for detail.
• Must be a self-starter who can work with little to no supervision.
• CRM Experience (Fieldglass)