Role Overview
The Maintenance Department Coordinator supports the efficient day-to-day operation of the maintenance team. This role ensures planned and reactive maintenance tasks are scheduled, tracked, and completed in line with company policies, health and safety regulations, and service level agreements. This is an ideal position for someone looking to enhance their career in facilities, property management, or plant operations.
Key Responsibilities
Coordination & Scheduling
* Schedule planned preventative maintenance (PPM) works.
* Log and allocate reactive maintenance requests.
* Liaise with contractors, suppliers, and internal departments.
* Track job progress and ensure timely completion.
* Administer KPI's and OEE & PPM initiatives.
Administrative Support
* Maintain accurate maintenance records and documentation.
* Update computer‑Aided Management software.
* Raise purchase orders and process invoices.
* Prepare reports for management.
Compliance & Health & Safety
* Assist in ensuring compliance with UK regulations including:
o Health & Safety at Work Act 1974
o Fire safety regulations
o Risk assessments and method statements (RAMS)
* Maintain contractor compliance documentation.
* Support audits and inspections.
Communication
* Act as first point of contact for maintenance queries.
* Provide updates to stakeholders on work progress.
* Support team meetings and toolbox talks.
Essential
* Strong organisational and time management skills.
* Good IT skills:
o Microsoft Office – Word, Excel, Outlook.
* Excellent communication skills.
* Attention to detail.
* Ability to prioritise workload.
Desirable
* Previous experience in facilities or maintenance coordination.
* NVQ Level 2/3 in Business Administration or Facilities Management: preferred but not essential.
Personal Attributes
* Proactive and willing to learn.
* Team player.
* Problem solving mindset.
* Professional and customer focused.
Salary & Benefits
* Days 8‑4:30 pm – Monday‑Friday.
* £27‑£30k.
* 30 days annual leave including bank holidays.
* Pension scheme.
* Death in service Scheme.
* Critical illness Scheme.
* Training and career development opportunities.
Please note due to volume of applications, only shortlisted applicants will be contacted
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