About the role
The Administration and Events Assistant will be an important member of UPEN’s national programme, providing vital administrative, financial, and events support to ensure the smooth running of its activities. The successful candidate will work closely with colleagues across UCL and partner institutions, coordinating diaries, arranging meetings, booking travel and accommodation, and preparing agendas and papers. The role also involves managing purchase orders and expenses, maintaining accurate financial records, and supporting the tracking of budgets.
A significant part of the position will focus on organising UPEN’s events programme, from planning and promotion to delivery and post-event evaluation. This will include liaising with speakers and participants, coordinating with internal and external stakeholders, and ensuring that each event is delivered to a high standard. The work is varied and fast-paced, with responsibilities ranging from supporting high-level strategic meetings to helping deliver workshops, conferences, and community events. The role offers the opportunity to contribute to a high-profile national initiative that connects academic expertise with pressing policy needs.
This role is offered as a three-year fixed-term contract and is based on our Bloomsbury campus, on a hybrid working basis.
About you
You are experienced administrator with strong organisational skills and excellent attention to detail. You have a track record of providing administrative support in a busy environment, including managing diaries, arranging meetings, and delivering logistical support for events. You'll be comfortable handling financial administration, including processing invoices and expenses, and will have good working knowledge of Microsoft Office, particularly Excel, Word, Outlook, and Teams. Strong written and verbal communication skills are essential, as is the ability to work both independently and collaboratively with colleagues from multiple teams and institutions.
An understanding of Higher Education or experience of working on multi-partner projects would be advantageous, but is not essential. Above all, you will bring a proactive and positive approach, with the ability to adapt quickly to changing priorities and to manage competing demands effectively.
What we offer
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
1. 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
2. Defined benefit career average revalued earnings pension scheme (CARE)
3. Cycle to work scheme and season ticket loan
4. On-Site nursery
5. On-site gym
6. Enhanced maternity, paternity and adoption pay
7. Employee assistance programme: Staff Support Service
8. Discounted medical insurance