Overview
Office Manager (Part-Time, 3 Days/Week)
Location: Edinburgh (Primarily office-based, with some flexibility as required)
Salary: £30,000–£35,000 per annum (Full-Time Equivalent)
Hours: 3 days per week, 9am–5pm (with 1 hour lunch break)
Applications close: Friday 3 October 2025, 5pm
Interviews: Week commencing Monday 6 October
Preferred start date: Monday 3 November 2025 (or as close as possible)
Join Our Ambitious, Growing Team
Holyrood PR is an award-winning, ambitious PR agency with a dynamic, supportive team. As we continue to grow, we’re seeking a highly organised, proactive Office Manager to play a pivotal role in the smooth running of our business operations. This is a fantastic opportunity to join a positive, collaborative environment where your contribution will be valued and your professional development supported.
About the Role
As Office Manager, you’ll be responsible for the effective and efficient running of our office, facilities, practices, procedures, accounts, and performance monitoring systems. You’ll work closely with the Directors and wider team to ensure the business operates smoothly and continues to improve.
This is a primarily office-based role, as you’ll be at the heart of our team and operations.
Key Responsibilities
Financial Administration
* Maintain accurate bookkeeping using accounts software (currently Sage, with a likely move to Xero or Quickbooks)
* Produce reliable monthly management accounts and cashflow analysis for Directors
* Raise and monitor client invoices, track payments, and manage overdue accounts
* Reconcile bank accounts and petty cash monthly
* Assist with year-end accounts and VAT returns
* Manage payroll changes and pension administration (NEST)
* Prepare and track staff expenses and P11D forms
Office & Facilities Management
* Oversee all office facilities, maintenance, cleaning, and supplies
* Ensure compliance with Health & Safety and insurance requirements
* Liaise with IT support and manage IT issues, asset database, and business continuity processes
* Manage utilities and supplier contracts, ensuring best value for the business
* Oversee recycling, post, and stationery purchasing
Human Resources & Team Support
* Maintain staff contracts, HR records, and the Staff Handbook
* Support recruitment, onboarding, and induction processes
* Organise and schedule staff appraisals, training, and development
* Monitor staff rotas, holidays, and absence records
* Attend disciplinary hearings and ensure legal compliance in HR matters
Performance & Diary Management
* Produce monthly reports on staff and business performance
* Maintain and process timesheets and performance tracking systems
* Manage Directors’ diaries, meeting room bookings, and internal meetings
* Support the organisation of staff events, team-building activities, and industry award submissions
Reception & Office Culture
* Welcome visitors and callers, providing refreshments as needed
* Help foster a positive, tidy, and welcoming office environment
About you
We’re looking for someone who is:
* Highly organised, detail-oriented, and proactive
* Experienced in office management, administration, or a similar role
* Confident with financial processes and accounts software (Sage, Xero, or Quickbooks)
* Comfortable with HR administration and supporting a team
* A strong communicator, able to build positive relationships at all levels
* Adaptable, positive, and keen to contribute to a growing agency
What We Offer
* Competitive salary (£30,000–£35,000 FTE, pro rata for 3 days/week)
* A supportive, ambitious, and friendly team environment
* Opportunities for professional development and training
* Primarily office-based role with flexibility as required
* Regular team events and social activities
* PLEASE SUBMIT YOUR CV AND COVERING LETTER TO recruitment@holyroodpr.co.uk
#J-18808-Ljbffr