Food Frost Ltd is a dynamic food wholesale distribution business dedicated to delivering quality products to our valued customers. We specialise in sourcing and distributing a wide range of food products to restaurants, cafes, hotels, and other food service establishments.
We pride ourselves on our commitment to excellence, reliability, and outstanding customer service.
We are seeking motivated all rounder Office Administrator/HR to join our team and contribute to the efficient operation of our small business.
As an Office Administrator/HR, you will play a vital role in supporting various administrative functions and Human Resources. Ensuring smooth day-to-day operation and enhancing our overall business performance.
Duties:
General
* Manage all company paperwork
* Maintain organized filing systems (digital and physical)
* Handle data entry, database management, and record-keeping
* Coordinate office supplies
* Track and renew business licenses, insurance, etc
* Respond to emails, phone calls
* Oversee all billing cycles - ensuring costs are being monitored etc.
Manage HR
* Staff Training
* Support recruitment processes (job postings, interviews, onboarding)
* Stay up to date with legal requirements
* Keep up-to-date staff records: contracts, holidays, sick leave, absences, leavers
* Maintain Disciplinary, lateness Records
* Help enforce workplace policies and procedures
* Identify staffing needs with management
* Conduct onboarding and induction for new hires
* H&R Policy
General Health & Safety
* Oversee all Health & Safety
* Manage daily H&S hazards in business
* Record any Accidents
* Fire Safety Drill regularly
* Ensure health and safety documents are up-to-date and enforced
Food Health & Safety
* Maintain HACCP Plan
* Do daily manager checks to make sure everything is being done
* Maintain up-to-date Health & Safety and Food Safety policies
Transport
* Ensure all vans are insured, taxed, MOT'd, and maintained on schedule
* Book Van in garage for repairs
* Manage & Record Van damages by staff
* Manage GPS tracking software (if drivers speed etc)
* Ensure full compliance with transport legislation
* Monitor fuel usage and costs; look for efficiency improvements
* Review and manage insurance premiums
* Respond to and investigate any road incidents involving company vehicles
* Keep an incident/accident log and follow up with corrective actions
Finance
* Input and manage all Expenditure on Xero
* Organise quarter ending files to accountant
* Match Bank Outgoings with Expenses to make sure no expense is missed out
* Support the accountant with bookkeeping entries or reports
* Track invoices and payments
* Assist in preparing weekly/monthly performance or expense reports
Essential Qualifications/Experience:
* Must have proven experience as an Office Administrator
* Must have proven experience in HR (Human Resources)
* Proficient in Google Sheets (Docs, Spreadsheets, Forms etc)
* Experience in accounting systems i.e Sage, Xero
* Excellent organisational and time management skills
* Strong attention to detail and accuracy
* Ability to prioritise tasks and meet deadlines
* Excellent written and verbal communication skills
* Ability to work independently as well as part of a team
Advantageous:
Warehousing experience
General Health & Safety experience
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This job roll is on a 2 month probation period
To apply, please submit your CV along with a cover letter detailing your relevant experience.
Only qualified candidates will be contacted for an interview.
Job Type: Full-time
Pay: From £13.00 per hour
Expected hours: 09.30 – 16.00 per week
Benefits:
* Employee discount
* Free parking
Education:
* GCSE or equivalent (required)
Experience:
* Human resources: 1 year (required)
* Administrative: 2 years (required)
Language:
* English (required)
Work Location: In person
Expected start date: 01/09/2025