Purchase Ledger Clerk Reports to: Financial Controller The main aim of the role is to ensure that all purchase orders are raised in good time, correctly authorised and matched up to the purchase invoices, coded appropriately to the correct division, person and company. Purchase Ledger All Purchase Invoices and Credits processed by the 8th of each month (if unable to process, pass to Assistant Management Accounts to accrue All Queried Invoices logged on the Exchequer system, with notes and filed in the query folder. Suppliers notified of the query and query held in query file Statements to be reconciled as and when they come in, with missing invoices requested, then filed in the Statements to Pay folder All statements need to be reconciled before each payment run, 10th, 15th and 25th Invoices, Credits and Statements need to be scanned, renamed and saved in the Purchase Ledger Folder. This needs to be up to date, half a day per week must be allocated to this task Payment Runs produced on the 10th, 15th and 25th, with the correct suppliers being paid as per their individual due dates Regularly collecting invoices that are out with customer services to pick up any invoices that can be processed Tickets and Tipping Invoices (Susan/Mo will explain) need to be taken downstairs as soon as we receive them Raise Purchase Orders using the POR log in shared drive Set up new suppliers with correct details and terms Maintain the Purchase Ledger system and keep tidy Accurately processing Invoices & Credit notes Accurate and timely month end cut off as requested by Management Develop good relationships with key suppliers Gain knowledge of the company IT network Problem solving and query resolution Clear desk policy, everything up to date and filed by the end of each week Other ad hoc tasks Compliance Ensure all subcontract/disposal sites are approved by Management to be compliant with requirements prior to use Skills & Experiences Required: Excellent communication skills at all levels Good IT skills and competence using Word, Excel and Outlook High standard of numeracy, accuracy with attention to detail A team player with a flexible approach and a willingness to learn Outgoing, positive and confident personality and able to operate at all levels A self-starter who is pro-active and can set and achieves goals Ability to recognise potential risks to the group, communicate and escalate Familiar with accounts procedures and ledgers Experience of management information and strict reporting processes Strong organisational and time management skills Join us on the journey… Over the past 30 years, Beauparc has continued to grow and acquire businesses that all share a very similar vision and set of values. We’re now a group of almost 3000 people, all contributing to that growth and success. Whilst Beauparc is the parent company to numerous brands, we all share an ambitious vision for the future. Our primary goal is to ensure the safety and wellbeing of our people and connected partners is front and centre. As a team, we’re safer together. We deliver our customers with a partnership approach to managing their resources responsibly. We constantly push the boundaries of innovation. What’s good today can be better tomorrow. Beauparc is not just a company, it’s a resource recovery business. Over the past three decades we’ve grown and diversified significantly, we believe that great leadership is rooted in strong values. As leaders within this industry, we’re committed to shaping a better future for our friends, families and communities. Our philosophy remains unchanged, balancing customer satisfaction with environmentally sustainable practices. Exceptional customer service, and unwavering dedication to sustainability are the cornerstones of our business. Our journey is dependent upon talented, passionate, and dedicated people that constantly strive and challenge each other for better outcomes. Take the first step today and join us on the journey………. Beauparc aims to attract and retain a skilled and diverse workforce that best represents the talent available in the communities in which our assets are located and our employees reside. (DE&I Policy Statement)