The Role:
This job provides tactical sourcing support to the ops planning team by ensuring products are purchased and delivered on time and accurately.
Your Responsibilities:
1. Manages the correct entry of all operational data into ERP, ensures it is accurate, up-to-date and available for reference by business users.
2. Provides purchase order support to internal customers and vendors, efficient prioritisation and completion of all associated documents and communications to ensure timely and cost effective purchasing.
3. Responsible for reviewing and processing of all requisitions and purchase orders.
4. Establishing lead times and follow up outstanding orders with all suppliers and identify consistent late suppliers.
5. Supports the timeliness of goods receipting and invoice query resolution by working with finance, the business operations, and our BPO Wipro.
6. Supplier Management: Administrative support of procurement data, ensuring that suppliers have the necessary accreditation and validation prior to entry into the system; follow up activity with Wipro to ensure suppliers are onboarded in the system & accounts created in M3.
7. Provides answers to purchase invoice queries, working closely with colleagues in accounting and contract management where necessary.
8. Corroborate cost savings through purchase savings and record savings trackers.
9. Perform reporting and analysis activity – regularly and on request, generate new reports or update those relating to purchasing activity.
10. Supports the month-end process and related processes by performing specific analyses (Recovery Analysis related to Freight recovery/Fuel Recovery/ X-hire recovery; GRN / GRNI management).
11. Management of indirect purchases: supplies needed for the office, from ordering water/coffee supplies, sanitary services, stationery, events (tenders with suppliers, catering requirements) etc.
12. Performs specific administrative tasks related to archiving data and work documentation or managing small courier deliveries (related to own activity) – done in a correct and timely manner.
The Person:
13. Experienced in procurement of goods and services ideally gathered from a range of different buying categories.
14. Understanding of supplier dynamics and market places.
15. Good understanding of how to manipulate and analyse spend and compliance data, with an understanding of typical Procurement levers they can pull to drive greater value and cost out.