Ensure any concerns raised by internal teams or external agencies (police, Local authority, Commissioners or Regulators) are escalated appropriately either to the lead for vulnerable people and sexual safety liaison officer. To provide general secretarial assistance with any aspect of the departments administrative processes including but not limited to processing of legal documentation, Maintain effective and constructive stakeholder relationships to ensure documents are provided to the relevant services and agencies as required in a timely manner, helping to educate on standardised processes during each interaction. Chase up any documentation as required. Assist with managing diary commitments and arrange meetings on behalf of the service management team by liaising with stakeholders, internally and externally.
Provide meeting administration and distribute professional agendas and minutes as required. Ensure actions as identified in meetings are followed up and tracked regarding progress Responsible for stock control and ordering of items such as stationery, furniture, equipment Responsible for co-ordinating staff and external stakeholder feedback surveys (quarterly) relating to any aspect of the sexual safety and managing allegations against people in a position of Trust. Operate in accordance with GDPR and Trust Information Governance policies in relation to sensitive/personal data i.e. regarding patient details, incidents, handling information from the Local Authorities and Police, or other confidential matters.