Training Administrator
Application Deadline: 16 October 2025
Department: Training
Employment Type: Permanent - Full Time
Location: Oxford Campus
Reporting To: Training Delivery Manager
Compensation: £27,000 / year
Description
The success of our Academy rests on efficient and effective planning and administration. The Training Administrator is responsible for general Academy administration, with a particular focus on the efficient running of the Training team. Working closely with the Training Management team, you will focus on collecting and managing data, monitoring student progress, ensuring compliance and provide regular updates and reports to the Training Delivery Manager, Head of Training, Chief Flight Instructor and Chief Theoretical Knowledge Instructor. Attention to detail, accuracy, initiative and excellent communication skills are essential qualities to enable success in this role.
This is a full-time role working 37.5 hours per week, based at our Oxford Campus.
Key Responsibilities
* Assist with the tracking of student progress throughout their training by maintaining excellent communication with all relevant departments.
* Manage and submit license applications for students completing their training, ensuring full compliance with aviation authority regulations.
* Coordinate the creation, compilation, and timely delivery of End of Course Reports for graduating students.
* Maintain student test results and statistics into the Leading Edge Aviation training records system
* Compile reliable training metrics on behalf of the Head of Training, ensuring processes are accurate and efficient to enable delivery of timely and high-quality data
* Create, maintain and archive student files in line with departmental, regulatory and GDPR requirements
* Provide the Training Review information to the Training Management team and Heads of Department and ensure the distribution of appropriate documentation within the business.
* Coordinate flight training inductions for new students arriving at our Oxford flight training base.
* Assist students as required with regular training logbook checks, ensuring flights are logged in line with the course syllabus.
* The planning, organisation and booking of external students coming for training and revalidations.
* Provide ad-hoc administrative support, and other similar tasks, required by the Training Management team, and the Ground/Flight Instructor workforce.
* Assist the Customer Experience Manager and Team with administrative duties which relate to the in-house customers, such as arrival and departure arrangements, including file creation and shut down, in line with governing body regulations.
* Demonstrate and uphold the company’s core values in all actions, decisions, and interactions.
Core Competencies
* An experienced administrator, with high competence working in a varied role
* Excellent I.T skills, proficient using systems and in the full use of Microsoft Suite
* Familiarity with regulatory requirements for flight crew licensing (e.g., EASA, CAA, or other relevant authority) is highly desirable
* Excellent organisation skills, with excellent attention to detail and time management skills
* Strong and demonstrable experience taking initiative in your work
* A can-do attitude with the willingness to go the extra mile for the Customer
* An understanding of GDPR principles and experience applying this to your work
Other requirements:
* Experience working in a regulated environment
* Excellent written and verbal communication skills with a positive and enthusiastic outlook.
* Demonstrable alignment with the company’s core values in attitude, conduct, and work ethic.
We know a great team member is more than a checklist. If you have the skills, passion, and commitment to make a difference, we’d like to hear from you, even if you don’t meet every listed requirement.
What We Offer
* Salary up to £27,000 per annum, reviewed annually
* Commitment to your personal and professional development
* Generous holiday entitlement of 25 days plus public holidays
* Enhanced sick pay and leave
* Pension scheme with enhanced employer contributions
* Life assurance scheme of 2x your annual salary
* Critical illness cover
* Access to our Individual Assistance Program and lifestyle discounts.
* Cycle to work scheme
* Free on-site parking
* Employee referral scheme
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