HR & Business Systems Coordinator
Salary: £16,977.76 - £18,755.84 (£28,553.51 - £31,543.91 FTE) dependant on qualifications and experience
Contract: 22 hours a week, flexibility around hours/days required
Closing Date: 12pm Friday 31st October 2025
Overall PurposeTo support the HR Manager and Senior Management Team in providing a day‑to‑day HR and Training administrative support and contribute to the long‑term development of the HR & Training functions, in accordance with our organisational values:EqualityEmpowermentRespectSustainability
Core Duties
Employee Relation Responsibilities:
* Provide an efficient, effective and customer focussed HR service which supports all aspects of an employee’s relationship and engagement with the College ensuring compliance with employment legislation and College policies
* Build effective working relationships with staff at all levels, providing first line advice and guidance on a range of HR policies and HR related issue.
* Support effective absence management processes, including assisting assist with the daily welfare call back system, supporting line managers with absence meeting and monitoring of sickness trends in accordance with the College’s policy. Facilitate a proactive approach to absence management to ensure a smooth return to work.
* Engage in promoting and ‘living’ the core values of the College, monitoring employee health and wellbeing and delivering improvements through appropriate and considered employee benefits
Training Responsibilities:
* Work with managers to ensure mandatory staff training and development is planned, up to date and recorded accurately.
* Monitor and accurately record staff training and qualifications.
* Support the organisation of internal staff-training days.
* Maintain the non‑delivery day training schedule, ensuring invites and session content is circulated in an effective and timely manner.
HR General Responsibilities:
* Support systems and processes to enable the effective recruitment, selection and retention of staff in line with current safeguarding and other legislation. Including:
* The administration and facilitation of recruitment campaigns.
* Reviewing job descriptions and adverts and advising on improvements and efficiencies.
* Placement of vacancies and co‑ordination of the selection process.
* Completing pre‑recruitment checks in accordance with KCSIE.
* Maintain the Single Central Record ensuring it is accurate and in accordance with KCSIE.
* Take responsibility for on‑boarding new staff including raising necessary paperwork and contracts, calculating holiday entitlement, delivering inductions and issuing identity cards.
* Support the administration of the monthly payroll process including:
* Issuing contract amendments
* Processing new starters and leavers
* Providing absence monitoring information.
* Assist with the development and creation of College policies, procedures and monitoring systems, to ensure compliance with guidance and legislation.
* Produce a range of HR related paperwork and generate letters as required.
* Provide data for and prepare management information reports for HR Manager.
* Respond to employment reference requests.
General Responsibilities for all Staff
* Ensure that all beneficiaries are treated with dignity and respect.
* Empower students and day service members to maintain their personal independence and confidentiality.
* Contribute positively to a high‑quality teaching, learning and working environment.
* Comply with health & safety and safeguarding regulations.
* Any other reasonable duties commensurate with role as required.
Education & Qualifications
Level 3 or relevant HR qualificationEssential
English & Maths at Level 2Essential
Experience, Knowledge & Abilities
Worked within a HR department, using HR data systems, inputting data and maintaining records.
Experience of providing HR administrative support in a key area such as recruitment, training or staff development
Demonstrates that they can understand and implement policies and procedures.
Experience of using computer software packages such as Microsoft Office (including Excel) Microsoft Access or other Databases.
Able to work autonomously and also in a team whilst working with competing demands
Able to demonstrate attention to detail to record information both accurately and consistently.
Interpersonal Skills & Qualities
Able to communicate with third parties with tact and discretion.
Good written and oral communication skills.
Appreciates and understands the requirement of confidentiality in dealing with all HR and training issues.
A highly motivated, enthusiastic and effective communicator, capable of conveying clear information.
Note: This job description and person specification is not an exhaustive description – it is a guide and will be subject to review to meet the service/business needs.
Location
Mountsorrel, England, United Kingdom
Seniority level
* Entry level
Employment type
* Part‑time
Job function
* Human Resources
Industries
* Education
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