Join to apply for the Project Administrator role at Balfour Beatty plc
About The Role
Balfour Beatty is seeking a Project Administrator to support our UK Construction teams in Scotland. This is a site-based role in Edinburgh, where you’ll coordinate administrative tasks, maintain documentation, and ensure smooth communication between stakeholders. Your work will be critical in helping projects run efficiently and on schedule.
Your Responsibilities Will Include
* Upload timesheets/hours onto Oracle R12 & Replicon software, ensuring allocation sheets are submitted and received on time for accurate cost allocations and adjustments.
* Maintain holiday trackers for site-based employees.
* General admin duties including minute-taking, typing, photocopying, and scanning.
* Cover reception when required, screening telephone calls and handling messages and enquiries.
* Collate and prepare reports; assist with inductions and all M-Site (Biometric system) requirements.
* Book conference rooms internally and externally for team meetings.
* Arrange and attend team meetings/conferences as required, taking minutes.
* Carry out any other admin tasks required by your line manager.
* Use MS Office to produce spreadsheets, documents, and presentations as needed.
* Support the efficient running of the site office, including replenishing site and office supplies (e.g., PPE, general welfare).
* Maintain accurate and secure paper-based/electronic filing systems, including archiving.
* Maintain full confidentiality of sensitive business issues.
* Ensure a relentless focus on Zero Harm and support the delivery of UKCS’s sustainability activities.
* Live the Balfour Beatty Values.
Who we're looking for
* Highly motivated, proactive, and practical administrator.
* Excellent communication and interpersonal skills.
* Strong team working skills and the ability to build relationships at all levels.
* Honest, reliable, and professional.
* Ability to multi-task and work independently as well as in a team.
* Ability to work well under pressure and to tight timescales.
* Organised with excellent timekeeping skills.
* Excellent IT skills, including Microsoft Office (Excel, Word, PowerPoint) and SharePoint.
* Previous secretarial and/or administrative experience is desirable.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Benefits
* Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
* 25 days paid annual leave (pro rata)
* Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
* Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.
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