Role: Immigration Legal Secretary
Place of work: Glasgow, City Centre
Contract type: Full-time, Permanent
Working Hours: Monday – Friday, 9am – 5pm
Jones Whyte is proud to have been recognised as the Scottish Top Employer of the Year at The Herald and s1jobs Top Employer Awards 2025. This award reflects our commitment to creating a workplace where people thrive, one that values career development, wellbeing, inclusivity, innovation, and community impact. As a firm, we are dedicated to fostering an environment where every team member feels supported, empowered, and part of something meaningful. As we expand, we are looking for an experienced Administrator/Secretary to play a pivotal role in our Immigration department’s success. This is your chance to shine, contribute your expertise, and grow alongside a company that is invested in your development.
The Role
As a Legal Assistant, you will provide administrative support to fee earners, audio‑typing, drafting court documentation, assist with SLAB account submissions, as well as proof‑reading and formatting documents. You will also be responsible for taking and making calls on behalf of the fee earners, relaying accurate and speedy correspondence, and ensuring accuracy and professionalism. Previous administrative experience is essential; immigration experience is desirable.
Our Immigration department is made up of an Associate, Senior Solicitor, Solicitor, and Trainee Solicitor. There is a dedicated Legal Support team who handle the mail. We understand the need for a good work‑life balance, which is why we offer hybrid working following an initial full‑time training period in the office.
Responsibilities
* Maintaining contact with third parties regarding cases and clients
* Ensuring all processes and procedures are always adhered to
* Opening and closing clients files
* Ensuring files are maintained to a high level
* Instructing documents
* Monitoring key dates and ensuring deadlines are met
* SLAB Accounts: Assisting with SLAB account submissions interim/final accounts
* Keeping compliance procedures up to date on all files and matters
* Acting as first point of contact for the team
* Dealing with enquiries in a professional manner
Requirements
* Previous secretarial/administrative experience within a legal environment
* Previous audio‑typing experience
* Proficient in producing court documentation
* Strong, clear and concise communication skills
* Excellent attention to detail
* Organised, punctual and a professional attitude
* Ability to work independently
* Empathetic and kind individual with professional phone manner
* Proficient with MS Office & case management systems
Desirable but not essential
* Immigration secretarial/administrative experience
Company Benefits & Perks
* Competitive Salary
* Company Pension Scheme
* Company Bonus Scheme
* Excellent Maternity & Paternity Policies
* 23 days holiday plus 8 bank holidays
* Holiday Loyalty Scheme: Earn an additional 5 days holiday
* Buy and Sell up to 3 holiday days each year
* Company Referral Scheme
* Wellbeing Support
* Annual Company Day out
* Birthday Day early finish
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