Our client, a professional Law firm based in Brentwood are looking for an experienced Legal Secretary / Team Assistant with recent Private Client Law experience to join their team on a full time permanent basis. The ideal candidate for this role will have strong legal secretarial skills, be highly organised and be a strong team player who is confident in managing busy diaries, digital dictation and a wide range of administration and secretarial duties.
If this sounds like you, then please read on…
The Legal Secretary / Team Assistant (Private Client) role will include: -
* Providing typing and administrative support to one or more lawyers
* Opening files on TFB and physical files
* Carrying out ID checks and money laundering checks
* Carrying out all necessary conflict checks, recording results and notifying the lawyer of any issues arising
* Photocopying, filing and scanning
* Completing forms – Oyez etc and saving in TFB
* Preparing bills and draft narratives
* Attending to client to take delivery of documentation dropped in etc
* Telephoning clients and following up client enquires as directed
* Taking credit card payments
* Ensuring all enquiries are passed to the appropriate person
* Preparing lawyers for outside meetings – directions, parking etc
* Booking events, training etc and diarising for fee earners and colleagues
* Providing cover in other teams and offices on when required
* Making tea or coffee for meetings and providing cover for reception when required.
You will need: -
* Strong legal secretarial skills & knowledge / experience in Private Client Law.
* Strong spelling, grammar and interpersonal and communication skills.
* Excellent knowledge of all MS packages and ideally Partners for Windows.
* Experience of third-party applications e.g. Land Registry, Bighand, Oyez etc.
* To be self-motivated with a “can do” flexible approach.
* The ability to work under pressure in a fast-paced Legal environment.
* To be proactive and takes ownership of issues and offers solutions.
* Have excellent organisation skills and a strong attention to detail.
* Be a strong team player who is also able to work on your own initiative.
* Professional approach.
What’s in it for you: -
A salary of £26,000 - £28,000pa and a wide range of great company benefits which includes 25 days holiday, private health insurance, car parking and much more.
The working hours for this role are 9.00am – 5.00pm Monday to Friday
If you have the relevant Private Client Legal Secretarial skills and experience for this role and can answer "Yes" to all of our questions, then we would like to hear from you. Please ensure that your contact details are clear on your CV prior to submitting so we are able to make contact with you