Job title: Office & Events Coordinator
Department: Business Support
Location: Halifax
Hours: 37.5 hour per week
Salary: £24,570 - £25,000
We're looking for a Office & Events Coordinator to be part of our success story.
**Listed in the 2022 Sunday Times 100: Britain's fastest-growing private companies.
**Great career development opportunities – grow with us.
About the role
Responsible for a variety of tasks ranging from reception duties, ensuring client visits run smoothly, assisting with facilities management and company events planning. Assisting with company bookings and contacting external customers/ internal staff for events bookings.
Key responsibilities
* Welcome all visitors in a professional manor, ensuring any client visits are planned and resourced correctly.
* Deal with all inbound calls to the reception phone and triage or transfer as necessary.
* Manage the administration of staff fob keys, post duties and deliveries.
* Assist the Group Executive Assistant with facilities management: overseeing the replenishment of stock, Manager requests, external contractor requirements for the two Group offices
* Administration duties including supporting the Operations team on a daily basis.
* Work with the Group Executive Assistant on projects and tasks related to our employee benefits, engagement activities and company events.
* Adhoc administration duties upon request
* Assisting with all company events planning and bookings of events
* One of the main points of contact within the engagement team to assist in planning all internal events across the business
* Contacting external customers/ clients around meetings and events.
Skills and experience
* Exceptional communication skills, both written and verbal.
* Good problem-solving skills.
* Excellent time management skills and evidence of self-motivation.
* Good knowledge of Microsoft Office.
* Ability to build and maintain good relationships with customers and employees at all levels.
* Customer focused attitude and experience.
* Excellent attention to detail.
Benefits
* 33 days holiday (including bank holidays)
* Personal health cash plan – claim back the cost of things like dentist and optical check ups
* Enhanced maternity / paternity / adoption / shared parental pay
* Life assurance: three times basic salary
* Free breakfasts and fruit
* Birthday surprise for everybody!
What you can expect from us
At Activate Group, looking after team members is a major priority. Whether you're at our smart Halifax or Peterborough offices, one of our AAR sites or working from home, we'll make sure you have all the support you need to succeed.
From benefits that put your health and wellbeing first, to impressive rewards for our employee of the month, and little perks like free fruit and cereal, we'll go out of our way to show how much we appreciate you.
A bit about us
Named by the Sunday Times as one of the UK's 100 fastest-growing private companies, we employ more than 700 team members nationwide.
We work with some of the UK's largest fleets and insurance companies, supporting drivers that have been involved in a road incident at our contact centres in Halifax and Peterborough.
We look after every step of the repair process, repairing vehicles at our own Activate Accident Repair body shops, and through a UK-wide network of independent repair partners.
Want to know what it's like to work with us? Take a look at our purpose and values. They define who we are, and how we work with team members, customers and suppliers:
Purpose: Make someone's bad day better
Values:
* Make it happen – Be accountable. Take the initiative, work fast, and do a great job.
* Strive for better – Be bold. Challenge the norm – make small improvements often.
* Win together – Be a team-player. Win together, learn together, respect each other.