Summary To ensure that the database systems are kept up to date in a consistent and accurate manner with all information, while providing administrative support to the wider team and ensuring that facilities and office consumables are well-maintained. Wage £15,704 to £25,396.80, depending on your age National Minimum Wage Check minimum wage rates (opens in new tab) Training course Business administrator (level 3) Hours Monday to Friday, 8.00am - 5.00pm. 40 hours a week Start date Monday 1 September 2025 Duration 1 year 6 months Positions available 1 Work Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience. What you'll do at work Duties & Responsibilities Creating new tenders and contracts on Job gen (soon to be obsolete) CRM & Easybop Once an opportunity has been quoted, update Job gen, CRM & Easybop with scope, value and status changes Entering new contract awards into COINS Creating job paperwork packs, when project complete to compliance check paperwork ready for data entry Scanning and saving all paperwork in a timely manner to the correct folders Raise waste notes Royal mail scanned paperwork to be sent to client within 5 days of completion When project is complete check that all air monitoring has been received, where missing chase analyst for copies ASAP Data entry into Multibase: exposures, personal monitoring for South & Midlands Offices Data entry ‘other’: Smart waste (carbon footprint), mask check sheet, TBTs & HAVs Take minutes and distribute for operations and supervisor meetings Book parking, accommodation and other travel requirements Create and submit expense claims for MD, and reconcile receipts for company cards monthly Once credit cards have been reconciled for the month, check against the credit card tracker to ensure that all costs have been accounted for (DF expenses/ MasterCard/ Amex, Amazon account) Reception and telephone duties Ordering office stationery and consumables and input into COINS (stationery) Holiday cover for contract coordinator role Assure360 role to be further defined, it will encompass all of the above in a slightly different format Personal Attributes Organisational Skills Attention to Detail Communication Skills Time Management Reliability and Punctuality Initiative Professionalism Knowledge GCSEs (or equivalent) in English and maths Experience with Microsoft Office (Word, Excel, Outlook) Some previous admin, customer service, or office experience Qualifications A full UK Driving Licence is required due to the location of the office Where you'll work 11 Westmayne Industrial Park, Bramston Way Laindon Basildon Essex SS15 6TP Training Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills. College or training organisation IXION HOLDINGS (CONTRACTS) LIMITED Your training course Business administrator (level 3) Understanding apprenticeship levels (opens in new tab) What you'll learn Course contents Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required. Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks. Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate. Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge. Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department. Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues. Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation. Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required. Your training plan This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship. Requirements Essential qualifications Other in: A full UK Driving Licence is required (grade A full UK Driving Licence) Desirable qualifications GCSE in: English Language (grade 4 - 9) Maths (grade 4 - 9) Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know. Skills Communication skills IT skills Attention to detail Organisation skills Administrative skills Initiative Time Management Reliability and Punctuality Professionalism About this company Keltbray is a UK leading specialist engineering contractor, which offers engineering, construction, demolition, decommissioning, remediation, environmental services and reinforced concrete frame solutions. We are a key player in developing and maintaining Britain’s built environment and major civil engineering, operating in highly regulated climates and transforming sites across the UK. Our purpose is to redefine the way sustainable development is delivered. Based on our collective experience, we collaborate at the earliest stage to design and self-deliver innovative customer solutions across technically demanding built environment and infrastructure sectors. Working in partnership with our stakeholders, we are actively contributing to economic growth, social advancement and environmental protection. Diversity & Inclusion We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. https://www.keltbray.com/careers (opens in new tab) Company benefits Company benefits: https://www.keltbray.com/careers After this apprenticeship The completion of a Level 3 Business Administrator apprenticeship qualification is equivalent to 2 A Levels. There will be additional learning opportunities after completion, such as an L4 apprenticeship, other training courses to upskill, or progress to a senior role within the wider company etc. Ask a question The contact for this apprenticeship is: IXION HOLDINGS (CONTRACTS) LIMITED The reference code for this apprenticeship is VAC1000322724.