Job Title: School Secretary
Location: Macclesfield
Salary: GBP19,477 per annum (GBP26,376 FTE)
Job Type: Part:Time, Permanent (Year:Round / 48 weeks working pattern)
Hours: 30 hours per week (Monday, Wednesday, Thursday, Friday 8:00 AM : 4:30 PM)
The Kings School in Macclesfield is seeking to appoint an experienced, adaptable, and highly organized School Secretary to join our dedicated administrative team. This unique part:time role splits time across divisions: spending one day per week (Monday) within the Infant and Junior Office, and three days per week (Wednesday:Friday) in the Main Office supporting the Sixth Form Division. This is an exceptional opportunity to become a pivotal face of a prestigious, forward:thinking independent school.
The Role:
School Secretaries play a vital role in ensuring the day:to:day operations of the school run seamlessly. Acting as an initial point of contact, you will support parents and pupils with routine inquiries while delivering comprehensive administrative assistance to division Principals and teaching staff. This customer:facing role requires a high degree of flexibility, a collaborative mindset, and the resilience to balance varying operational pressures across the academic year.
Key Responsibilities:
Infant and Junior Office Duties (Mondays);
* Reception and Care: Welcome pupils, parents, and visitors; manage telephone inquiries and sign:ins. Deliver basic first aid (e.g., plasters) and escalate medical concerns to the School Nurse.
* Attendance Tracking: Monitor the computerised pupil registration system and track unauthorized absences.
* Event Coordination: Assist with the administrative organization of assemblies, concerts, open events, and seasonal shows (e.g., Harvest, Christmas).
* Staff Support: Provide proactive administrative and software (SOCS) support to the division Principal and Vice:Principals.
* Communications: Help draft and distribute high:quality letters, emails, and inputs for the Weekly Bulletin.
Main Office and Sixth Form Duties (Wednesdays : Fridays);
* Student and Parent Interface: Manage the student counter, assist with pupil sign:ins/outs, and handle daily reception queries.
* Sixth Form Events: Provide end:to:end administrative coordination for milestones like the Year 13 Prom, Student Leadership Conferences, Parents Evenings, and leavers activities.
* Induction and Admissions Support: Assist with Year 12 Induction mornings, Sixth Form Options Evenings, Open Days, and secondary taster visits.
* Trips and Clubs: Assist teaching staff with the administrative processing of school trips and extra:curricular scheduling.
About You:
We are looking for a professional, customer:focused team player who demonstrates:
* Experience: Previous secretarial or PA experience with exceptional organizational skills and fine attention to detail. Experience in an educational setting is beneficial but not mandatory.
* Communication: Outstanding oral and written communication skills with the ability to quickly build warm rapport with children, parents, and colleagues.
* Technical Literacy: Strong proficiency in Microsoft Office packages and an aptitude for working with computerised databases.
* Attributes: A positive can:do attitude, a collaborative spirit, and a genuine enthusiasm for supporting the schools community and student body.
About the School:
Founded in 1502, The Kings School in Macclesfield is a leading independent co:educational day school educating over 1,300 pupils. Located on a modern, purpose:built 80:acre campus in the Cheshire countryside, our facilities offer a world:class environment for academic, sporting, and co:curricular excellence.
Salary and Benefits:
* Pro:Rata Salary: GBP19,477 per annum (based on a 30:hour week across 48 working weeks).
* Leave Package: 18 days annual leave (rising to 23 after 5 years) plus Bank Holidays and 4 Christmas shutdown days.
* Catering: Free, high:qu