About Northern Trust
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role / Department
A vacancy has arisen in our Private Equity (PE) Operations team. We offer a first‑class service to a variety of PE clients and work closely to ensure deliverables are met.
You will be a key member of the administration team while providing additional support to the wider team that administers a variety of clients or a very large client with an active investment portfolio.
Key components of the role include liaising with internal teams and the Investment Advisor, completing various non‑accounting tasks, managing all aspects of accounting, and dealing with ad‑hoc queries as they arise, all within scheduled timeframes and ensuring all client KPIs are met.
Client Contact – Key Responsibilities
* Providing premier client service by building strong relationships with the client and any other third parties.
* Developing a thorough knowledge of your client and their bespoke requirements with regards to key processes.
* Working closely with the client to resolve complex issues and queries.
* Co‑ordinating with other teams within NT to ensure delivery of client deliverables.
* Responsible for the delivery of key client tasks, organising team members to meet deadlines.
* Running projects with the client concerning a variety of more complex tasks.
* Having a good understanding of fund administration business.
Team Administration
* Monitoring assigned mailboxes, completing tasks assigned by management.
* Supporting basic training of tasks that are learned on‑the‑job.
* Supporting other team members with workloads and rotating tasks on a regular basis.
* Performing reviews of junior team members’ work.
General Tasks May Include
* Complex accounts preparation/review under various GAAP/IFRS standards.
* Bookkeeping / Cash management.
* Investments: Updating and maintaining investment and portfolio records on behalf of clients, including processing of purchases and disposals, recording income receipts, revising quarterly valuations, and understanding other types of complex investment transactions and restructurings.
* Investor calls / distributions: Calculating call/distribution amounts for recommendation by client; liaising with client and investors regarding receipt/payment of monies; liaising with financial institutions receiving or making payment of fund and maintaining accounting records.
* Client reporting: Developing client‑specific knowledge to facilitate delivery of ad‑hoc queries. Includes detailed understanding of fund structures and their interactions.
* Investor reporting: Completing common/regular reporting for investors where quantitative data forms part of the response.
* Tax reporting: Providing information for tax returns to internal and external tax professionals; reviewing qualitative and quantitative data prior to supplying returns; liaising with other internal departments such as CDD and Tax across numerous jurisdictions (FATCA & CRS, UK, German and US tax reporting).
* Organisation of the Accounting Team: For various deliverables, ensuring agreed timetables are adhered to and proactive communication is maintained; identifying system and process enhancements for discussion with the wider team; prioritising assignments and providing continuous feedback to the team while escalating issues appropriately.
* Other responsibilities: Preparing and circulating accounts and tax timetables; advising on potential accounting issues & best practices; preparing management fee and carried interest calculations; updating SharePoint‑based workflows; liaising with other Northern Trust departments and jurisdictions; maintaining existing strong client relationships; dealing with all queries efficiently and promoting effective communication.
Risk Management & Efficiencies
* Identifying efficiencies and areas for improvement to reduce risk and improve efficiency.
* Ensuring technology available is being fully utilised in the most efficient manner.
* Working with technology to resolve issues and improve processes.
* Working closely with legal/compliance to ensure all funds comply with relevant regulatory authorities.
* Ensuring full and proper reporting to your manager of any operational issues.
* Flagging any service delivery issues early whenever delays are expected.
* Acting as a subject matter expert and being able to take on departmental tasks with limited support.
* Ongoing review of daily controls and communications of any new ideas or suggested procedural changes.
Skills / Qualifications
* The ideal candidate will hold an accounting qualification (ACA or ACCA preferred) and be familiar with UK, US, and Lux GAAPs. Partially‑qualified candidates or those with at least two years of relevant experience, preferably with debt instruments, will also be considered.
* Understanding of Guernsey Company/POI/Partnership laws and ability to keep up to date with all applicable legal developments.
* Excellent oral and written communication skills.
* Confidence in communicating directly with clients and senior stakeholders.
* Good analytical and problem‑solving skills.
* Ability to set priorities and manage deadlines.
* Advanced Microsoft Office skills, especially Excel, and knowledge of Investran would be an advantage.
* Good team player, self‑starter, flexible, able to work under pressure with minimal supervision.
* Demonstrating professional judgement and attitude in all aspects of work, including detailed self‑review of own work.
Working With Us
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture where financial strength and stability embolden us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve. Build your career with us and apply today.
Reasonable Accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. We value an inclusive workplace and understand flexibility means different things to different people. Apply today and talk to us about your flexible working requirements so we can achieve greater together.
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