The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction
Responsibilities
1. Manage daily activities of the office including, student check in, greeting students, contacting students for appointments, and supervise student workers; provide administrative support to the Director and clerical assistance to the staff.
2. Maintain Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data.
3. Maintain ledger of expenditures and reconcile budget monthly; handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
4. Prepares various departmental and institutional reports; supervises work-study students; opens and distribute mail as needed; logs correspondence and various requests for service forms; maintains log of all checks received; maintains office calendar; composes, checks, and proofreads outgoing correspondence.
Required Qualifications
Education:
5. Associate's degree
Experience:
6. Minimum two years of experience
(OR) Combination of education and experience
Preferred Qualifications
Previous experience serving students required supportive measures.
Knowledge, Skills, & Abilities
ABILITIES
7. Ability to maintain the office with minimum supervision.
8. Ability to work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner.
9. Requires the ability to operate a computer, copier, and other standard office equipment.
10. Ability to work cooperatively and effectively with others.
11. Proficiency in the use of Microsoft Office applications.
12. Ability to be organized and handle multiple tasks.
13. Ability to prepare and/or process purchase orders.
14. Ability to use small office equipment, Including copy machines or multi-llne telephone systems.
15. Ability to use computers for data entry.
16. Ability to use computers for word processing and/or accounting purposes.
17. Extensive computer use in administrative areas with an emphasis on the BANNER student Information system.
SKILLS
18. Strong communication skills
19. Independent judgment based on knowledge gained through the performance of responsible administrative duties.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .
Conditions of Employment
Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).