Job Title: Executive Assistant (Temporary, 6-8 weeks) — Hybrid
Role summary
Our Client requires an experienced Executive Assistant to provide short-term cover (approximately 6-8 weeks) for a Director of Research who has a high-travel schedule. The role exists to stabilise the team while new colleagues get up to speed and to ensure continuity of executive-level support. This is a hands-on, highly visible position where you will manage complex diaries, co-ordinate travel and events, and keep momentum on competing priorities. The post can be full- or part-time (minimum three days), with hybrid working: two days in the office and three from home preferred.
Key responsibilities
Manage a demanding senior diary: schedule, rearrange and prioritise meetings across time zones and busy calendars
Co-ordinate complex travel arrangements and itineraries for frequent business travel
Prepare briefing materials, agendas and follow-up actions for meetings and events
Liaise with internal teams and external stakeholders to ensure smooth logistics for events in London and elsewhere
Triage and manage email and phone communications with diplomacy and confidentiality
Support other Directors when required (more likely if working full-time)
Provide ad-hoc project and administrative support to maintain team delivery during a transitional periodEssential skills & experience
Proven experience as an Executive or Personal Assistant supporting senior leaders in a busy environment
Exceptional diary and travel-management skills, including frequent rescheduling and cross-team coordination
Strong written and verbal communication skills; professional telephone manner
Highly organised, proactive and able to prioritise under pressure
Comfortable working with Microsoft Office and calendar/collaboration tools (Outlook/Teams)
Demonstrable discretion handling confidential information
Availability for a temporary 6-8 week assignment and willingness to work the specified hybrid pattern (two days in office preferred)
If applying part-time, able to commit to a minimum of three days per week (can be across five days)Desirable skills & experience
Experience supporting Directors in a research, academic or events-heavy setting
Familiarity with event logistics and liaison for London-based functions
Minute-taking and preparing succinct executive briefings
Prior experience supporting multiple senior stakeholdersThis role will include one in-person interview as part of the selection process. If you meet the essential requirements and are ready to provide steady, high-calibre support during this busy period, please submit your CV and availability to apply