Job Family Group: Business Support Group Job Description: The Chairmans Personal Assistant is a trusted and highly visible role at the heart of the organisation, providing comprehensive, high-quality support to the Chairman of the plc Board. The role offers senior-level exposure and suits a collaborative individual who builds strong relationships within a wider global team. Working in close partnership with the Company Secretary and Chief of Staff, the role holder plays a key part in coordinating the Chairmans time and commitments. Ensuring diary arrangements, briefings and engagements are well planned, joined-up and aligned to priorities. The role calls for a proactive, organised and collaborative approach, with an emphasis on anticipating needs and enabling others to operate effectively. The role acts as a central point of connection across the plc Board and the executive offices of the CEO and CFO, engaging regularly with Board directors, senior executives and external stakeholders. Success in the role depends on the ability to build credibility and trust, communicate clearly, and work constructively with a wide range of partners, always exercising sensitivity and prudent judgment. While the primary focus of the role is to provide dedicated support to the Chairman, the ideal candidate will also be willing to work flexibly in support of the wider team, including support to non executive director board members in their participation at company board meetings and events. PA to the Chairman Represent the Chairman across the executive office with professionalism, discretion and sound judgement, building and maintaining strong working relationships with key internal and external stakeholders. Proactively manage the Chairmans diary and time, planning and prioritising meetings to align with key objectives, and ensuring confirmed engagements are accurately reflected across bp and external calendars. Keep the Chairman fully informed of requests for his time and follow up as required. Coordinate agendas, briefing notes and meeting materials, ensuring all papers are complete and delivered to the Chairman in a timely manner. Work closely with the Company Secretary and their team to ensure the Chairman is fully engaged and briefed on Board matters and other aspects of corporate activity. Liaise with the Chairmans external board administrators and key stakeholders ensuring they are sighted on travel and logistical requirements while retaining appropriate separation of responsibilities. Act as the first point of contact for routine correspondence addressed to the Chairman, managing mail, emails and enquiries both internally and externally. Prepare correspondence independently where appropriate, coordinate responses, and ensure timely follow-up. Organise and coordinate all travel for the Chairman, including flights, accommodation, ground transport, visas and detailed itineraries. Prepare, submit and track expense claims in line with company policy, ensuring accuracy, compliance and deadlines are met. Support expense processing for the executive office as required, including reviewing and checking claims are made compliantly. Ensure the Chairmans compliance with company protocols, legal requirements, IT, equipment and expense policies, exercising confidence to challenge where necessary. Manage physical and digital records and information for the Chairmans office, ensuring documents are accurately recorded, securely stored and retained in line with company data retention requirements. Deputise for the Company Secretarys PA when required, ensuring continuity of support Maintain accurate and up-to-date records for the Chairman and the non executive directors board members, including contact details, addresses, passport and visa information, email distribution lists, personal IT/device requirements, and individual director training records (including offshore certification where applicable). Board & Committee Support Where required, support non executive director board and committee logistics and itineraries, providing a single point of contact for these stakeholders in the management of their logistics and itineraries Support the committee secretaries and the Senior Manager, Board Governance on the organisation of any board off-site visits applicable to the Board or any of its four committees. Support the drafting and circulation of communication to the non executive directors, including the maintenance of the SharePoint folders supporting such communications. Maintain a working knowledge of the board portal in order to support the Company Secretary and broader plc board team in upload and access to board papers as required Skills & Experience Advanced Microsoft Office applications Experience and track record supporting executive leadership Professional, confident and clear judgement required to operate at the most senior levels of the company Excellent verbal and written skills to represent the office of the Chairman Ability to work autonomously in planning, organizing and prioritising, meeting deadlines in a fast-paced environment Excellent organisation skills, with a strong attention to detail and accuracy Evidence of working with sensitive information with tact and discretion, always maintaining confidentiality Excellent interpersonal skills to build strong positive relationships Excellent digital and technology proficiency in all Microsoft Office applications (in particular, Outlook, Teams, OneNote, Sharepoint). Working knowledge of bps Ariba Guided Buying also desirable Consistent track record in a similar capacity for the Chairman or CEO of a large multi national company Why Join Us? Were committed to supporting leaders who want to make an impact. At bp, youll have the chance to shape and influence outcomes across businesses. Youll be part of an inclusive environment where diverse perspectives are valued, and where your contribution to performance and integration matters. We invest in the growth and wellbeing of our people, providing the resources, networks, and development opportunities needed to thrive. Our total rewards package includes competitive pay, bonuses, share options, and a range of flexible benefits designed to meet your needs from healthcare and retirement plans to paid time off and agile working. We recognise that people have multifaceted lives, and we strive to offer a career experience that reflects that! Apply now Travel Requirement: Up to 10% travel should be expected with this role Relocation Assistance: This role is not eligible for relocation Remote Type: This position is a hybrid of office/remote working Skills: Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills ? Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status.Individuals with an accessibility need may request an adjustment/accommodation related to bps recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process,pleasecontact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.