Overview
My client is an Age Top 50+50 firm of Accountants based in the South West, with over 300 team members across 16 offices. They are looking for an Administrator to join them on a permanent basis in their Plymouth office. This role is to provide administrative support to the Lead Partners and help support the continued growth of the office.
Responsibilities
* Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partner of the office.
* Managing meeting room diaries, room set ups and close downs.
* Hospitality for clients including meeting, greeting, arranging parking and refreshments.
* Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently.
* Handling and dealing with daily post, filing, and communicating.
* Handling and dealing with the main Crediton office email inbox; distributing emails to the right contacts.
* Taking payments from clients over the phone or in person.
* Maintaining our office petty cash receipts and payments; dealing with client bankings.
* Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details.
* Checking Registered Office Board.
* Ensuring office supplies are up to date, made and items in stock.
* Onboarding processes associated with our new clients; contacting clients to obtain money laundering ID and perform checks; liaise with clients and team members to obtain essential information to set up clients on our internal systems.
Requirements
* Resilient, able to multi-task, and work independently / flexibly.
* Adaptable, organised, and conscientious.
* Takes the initiative, ability to prioritise, and meet deadlines.
* Discrete, professional, and team orientated in approach.
* Passionate about all areas of internal and external service
* Efficient and accurate typing skills and processing.
* Excellent oral and written communication.
* Sound working knowledge of technology including MS Word, Excel, PowerPoint, and Outlook is essential for this role.
* Recent experience of working in a similar position or customer / client facing administrative role.
Terms / Benefits
* 36.25 hours per week (Hybrid and Flexible working may be available).
* 20 days annual leave plus bank holidays increasing to 25 days annual leave after three years' service.
* Annual salary review.
* Death in service 3 x annual salary.
* Access to Westfield Rewards and Health scheme.
* 24-hour external Employee Assistance Programme helpline.
* Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving and Private Medical Insurance.
* Pension 3% rising to 4% (but matched up to 6% after 4 years' service).
How to apply
Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited.
Please Note: Due to the number of applications we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.
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