Contract type
12 Month FTC (Maternity cover), Full-time
Opportunity
At KAEFER, we are seeking an experienced Document Controller to join our Document Control Department on a full time basis at the Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site, ensuring all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards.
Responsibilities
* Ensure proper version control of all project-related documentation in line with company and project procedures for receipt, storage, distribution, and archiving, using the internal Electronic Document Management System (Asite).
* Manage the receipt, storage, distribution, and archiving of all project documents, ensuring compliance with Client standards.
* Oversee the distribution of documentation to the Client in accordance with project requirements.
* Track and manage all project documents received from the Client, maintaining an up-to-date Master Document Register (MDR) or Controlled Document List (CDL).
* Provide regular progress updates to the Document Control Lead, ensuring deadlines and quality standards are met.
* Offer guidance on document control procedures and coach less experienced team members.
* Identify and escalates blockers or issues to the Document Control Lead to enable timely resolution of document submission concerns by client Document Controllers.
* Ensure on-site documentation is managed and archived in accordance with KAEFER UK & Ireland’s document control procedures.
* Contribute to process improvements by recommending and implementing enhancements to document management practices.
* Collaborate with KAEFER’s onsite Quality Team to amend LTQRs as required.
* Coordinate with KAEFER’s Package Managers to provide Work Acceptance Sheets (WAS) confirming room completion statistics.
* Meet weekly Document Control KPIs to support the smooth completion of documentation.
* Format documentation using Adobe Pro in line with Client requirements.
* Maintain accurate records of documentation status and report weekly to the Document Control Lead.
* Maintain version control and revision tracking for each document after amendments and upon submission to the ultimate Client for HPC.
* Assist the Document Control Lead with ad hoc administrative tasks.
Qualifications
* Experience in Adobe Pro formatting (Desirable)
* Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
* Ability to change priorities & deadlines with the demand of business or client need (Essential)
* Knowledge of various relevant industry standard Client documentation practices (Desirable)
* Experience of using an EDMS to submit documentation (Desirable)
* Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
* Strong communication skills with experience in engaging with third party/client (Desirable)
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