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Facilities Senior Executive (12 month FTC), Dorking
Client:
Location: Dorking, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: e467738897ee
Job Views: 5
Posted: 14.07.2025
Expiry Date: 28.08.2025
Job Description
What you’ll be doing
* Health and Safety – Act as the central point of contact for all Health and Safety aspects, ensuring compliance with regulations and maintaining relationships with external H&S advisors. Keep 'Smartsheet' updated across the network.
* Conduct regular walkarounds/calls with Area Managers/Homeworking managers to ensure compliance across Head Office, Retail, and Homeworking networks. Ensure staff complete required Health and Safety modules on IHASCO portal.
* Maintain accurate lists of Fire Marshalls and First Aiders, scheduling refresher courses as needed.
* Portfolio Management – Lead retail store openings and closures, coordinating with internal and external stakeholders including project teams, designers, architects, and shop fitters.
* Assist with lease queries and liaise with property advisors regarding lease issues within the retail network.
* Maintenance – Keep logs of maintenance needs, coordinate with suppliers, and respond to ad-hoc requests for timely contractor visits.
* Office Management – Manage office operations, including events, space planning, sub-tenant management, and daily opening procedures. Supervise DHL and Royal Mail portals for deliveries.
* Contract/Supplier Management – Review maintenance and utility providers regularly to ensure value and standards.
* Budgeting – Manage property maintenance budgets, review invoices, and work with the Purchase Ledger team. Maintain stock levels for refreshments and stationery.
* Compliance – Maintain records for energy reporting (ESOS, SECR, Group Reporting) and liaise with third parties for data collection.
* General Facilities Management – Manage facilities mailbox for queries.
You will have
Essential
* Strong interpersonal skills to build relationships with staff
* Excellent organizational and multi-tasking skills
* Ability to meet strict deadlines and work under pressure
* Experience managing facilities within a multi-site/retail property portfolio
* Knowledge of Health & Safety requirements and risk assessments
Desirable
* Experience working within a retail network
Personal Qualities
* Proactive attitude and willingness to learn
* Flexibility to handle additional tasks
* Ability to work independently and as part of a team
* Adaptability to changing scenarios
In return, you’ll receive:
* Competitive salary
* Opportunity to work for the ‘Best Place to work in Travel’ in a modern, fun office
* Company-matched pension scheme (up to 7%)
* 25 days holiday plus bank holidays (increases with service)
* Free annual travel insurance for partner and/or immediate family
* Free onsite parking
* Opportunities to travel to Kuoni destinations
* Monthly Perkbox credits (discounted gym memberships, free coffees, etc.)
* Free eye tests
* Cycle to work scheme
* Discounted holidays and prize draws
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