Band 4 Medical Secretary – Working with a Consultant Psychiatrist
This is a full‑time role of 37.5 hours per week.
Responsibilities
* Act as secretary to the Consultant Psychiatrist and team, maintaining an electronic diary of appointments, taking messages, drafting correspondence and replies, and handling confidential information relating to patients and staff.
* Provide effective and efficient secretarial and administrative support to the wider clinical team, dealing with telephone enquiries, relatives, GP’s, social workers and other agencies, and maintaining good communication throughout the Child, Adolescent and Family Services.
* Coordinate annual leave and study leave for the Consultant with the Team Leader to ensure adequate coverage.
* Assist in the implementation and administration of computer data collection systems, ensuring accurate and timely recording of information.
* Prepare and submit statistical returns for the team.
* Maintain client waiting lists and type clinic lists.
* Organise and minute CPA’s and daily ward reviews.
* Maintain an up‑to‑date data scanning and filing system, providing statistics as required.
* Process distressing information relating to service users, such as typing letters or reports regarding child abuse.
* Maintain confidential files concerning patient correspondence, reports and departmental matters in line with NHS procedures.
Requirements
* Standard Disclosure and Barring Service (DBS) check required; the Trust covers the cost (subscription to the DBS update service allows submission of a valid DBS certificate).
* Knowledge of NHS procedures for handling confidential files.
About Dorset HealthCare
At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined‑up healthcare services. We’re a dynamic, forward‑looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference.
Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000‑strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Contact
For further details or to arrange an informal visit, contact:
Name: Rebecca Matoug
Job title: Ward Manager
Email: rebecca.matoug@nhs.net
Telephone: 01202 545400
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