Honeycomb is delighted to be working in partnership with a well-established legal firm to recruit an experienced Office Operations Assistant
The Job
We are currently looking for an experienced Office Operations Administrator ideally someone with facilities or events experience, to join a well-established law firm supporting the wider office environment. The role involves a broad range of responsibilities, that will provide day-to-day administrative support to ensure the smooth running of a busy firm.
Your Package/Benefits:
1. Competitive Salary
2. Full time Office Based
3. Monday to Friday (8-5 OR 8:30-5:30)
4. Lucrative pension and holiday package
Key Responsibilities
5. Greet, register, and direct all clients and visitors; handle telephone calls, voicemail messages, and email enquiries professionally.
6. Maintain a clean, well-presented reception area and oversee the set-up and upkeep of meeting rooms and private offices.
7. Manage meeting room bookings, ensuring AV/IT, catering, and other requirements are arranged in advance.
8. Coordinate venue hire and support private events and internal functions.
9. Monitor office security procedures, including visitor logbooks and badge issuance.
10. Handle all incoming/outgoing mail, packages, and courier services in line with office procedures.
11. Manage car parking allocations for visitors and team members.
12. Order and replenish office supplies, stationery, and refreshments; arrange flowers, gifts, or other special requests.
13. Liaise with photographers, makeup artists, and staff for professional headshots.
14. Support the team with travel and accommodation bookings for visitors and staff.
15. Collaborate with the PA and Office Operations Assistant, providing cover when needed.
16. Assist with event coordination, meeting preparation (e.g. agendas, papers, presentations), and general office management tasks.
The Person
17. 5 GCSE'S or Equivalent A-C in English and Maths
18. High level of computer literacy
19. Previous experience working in an office operations/administrative role ideally in a professional services background
20. Ability to take instructions and participate in any required ad-hoc projects
21. Excellent time-management and organisational skills
22. Able to work within a team as well as own initiative
23. Able to work to tight deadlines in a busy environment
24. High Attention to detail and accuracy