Private Secretary Role
This is a part-time Private Secretary position supporting the Chairman, who splits their time between London and their countryside residence.
* The role requires comprehensive private and business support, including acting as gatekeeper and first point of contact for the Chairman, managing all correspondence and diary appointments.
* You will create weekly briefing packs and make sure the Chairman is prepared for all meetings, including research and biographies of clients, and printing everything in advance of their arrival.
* Liaising with stakeholders, clients, and trustees is also a key responsibility.
* You will work closely with the Household PA on personal matters and support the Chairman's philanthropic endeavours.
* Additionally, you will provide ad-hoc administrative support.
The ideal candidate will have prior experience as a Private Secretary or similar, supporting at Chairman or similar level, ideally in a family office or HNW household environment. They will possess a high level of emotional intelligence, excellent problem-solving skills, and be able to work on own initiative. Excellent organisation and prioritisation skills are essential, as is a highly professional and discrete approach.
Key Responsibilities:
* Acting as gatekeeper and first point of contact for the Chairman
* Managing correspondence and diary appointments
* Creating weekly briefing packs
* Liaising with stakeholders, clients, and trustees
* Working closely with the Household PA on personal matters
* Supporting the Chairman's philanthropic endeavours
Requirements:
* Prior experience as a Private Secretary or similar
* High level of emotional intelligence
* Excellent problem-solving skills
* Ability to work on own initiative
* Excellent organisational and prioritisation skills
* Highly professional and discrete approach
Working Arrangements:
The role is part-time, working 9am – 5:30pm, with some flexibility for early or late meetings required. Weekend or out of hours work is unlikely. The role is fully office-based, but you may also be required to work in the Chairman's private office (also in Westminster).