Job Description
Executive Assistant to Partners (12-Month FTC – Maternity Cover)
\n Location: West End, London, UK
\n Type: Full-Time | Fixed-Term (12 Months)
\n Industry: Private Investment / Financial Services
\n Salary: £65-80,000 depending on experience
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\nAbout the Role:
\nA leading private investment firm with over $4 billion in assets under management is looking for a highly professional Executive Assistant to support senior Partners. This 12-month maternity cover position is based in the firm’s London office and reports directly to the CFO/COO.
\nThis is a high-impact role, ideal for someone who thrives in a fast-paced, collaborative, and discreet environment. You’ll be at the centre of the firm’s operations, supporting key decision-makers and leading a small admin team.
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\nKey Responsibilities:
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* Provide high-level administrative support and manage busy diaries
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* Organise international travel and itineraries across Europe
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* Supervise Team Assistants and Receptionist; coordinate with EA to the Managing Partner
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* Format documents, prepare presentations, and draft correspondence
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* Organise meetings and committees; take and distribute accurate minutes
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* Process expense claims and manage third-party relationships
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* Assist with IT coordination, liaising with external tech support
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* Maintain compliance training records and internal admin systems
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* Support Investor Relations with travel, CRM updates, AGMs & fundraising
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* Step in to cover admin team absences when needed
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What You Bring:
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* Bachelor’s degree in Business Administration (or similar)
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* Experience in a similar EA role, preferably within financial services
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* Detail-oriented and highly organised
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* Excellent written and verbal communication skills
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* Emotional intelligence and sound judgement
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* Comfortable using Microsoft Office and tech systems
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* Adaptable and service-oriented, with a “can-do” mindset
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