The Executive Assistant to the CEO at Indiana ABA Institute is a highly critical role that requires a dynamic, confident and detail-oriented individual. The Executive Assistant will serve as the primary point of contact for both internal and external constituencies; will undertake the tasks of receiving calls, take messages and routing correspondence; will handle requests and queries appropriately, and will have a broad range of duties including, but not limited to, managing calendars, coordinating travel plans, organizing meetings and activities, and assist the CEO in the thorough execution of their responsibilities.
Responsibilities
* Provide full administrative and clerical support to the CEO.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
* Conduct research and prepare briefings.
* Organize and maintain the office filing system.
* Coordinate and plan meetings, including logistical support, such as venue selection and catering, preparing of materials, and technical support.
* Take and transcribe dictation at meetings.
* Serve as the CEO's administrative liaison to Indiana ABA Institute's board of directors.
* Work closely with other team members to assure the CEO's preparation for meetings, presentations or other engagements.
Qualifications
* Bachelor's degree or equivalent is preferred.
* At least 5 years of work experiences in administrative support or as an Executive Assistant is required.
* Proficient in MS Office Suite and Adobe Acrobat.
* Excellent organizational skills with an ability to think proactively and prioritize work.
* Strong verbal and written communication skills.
* Discrete and able to handle highly confidential information.
Benefits
* Health insurance (including vision and dental).
* Competitive retirement plan contributions.
* Generous paid time off.
* Professional development opportunities and resources.
* Employee wellness program.
* Flexible working hours and remote work opportunities.
* A collaborative and supportive work environment.
Overall, the Executive Assistant to the CEO at our institute is in a unique position to collaborate and work closely with the CEO, to learn from their guidance and contribute significantly to the mission of the organization. The ideal candidate demonstrates a strong penchant for organization, discretion and management.