Job Description
Who are we?
We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within education, social care, and domiciliary care, from a network of offices across the UK.
At New Directions, we deeply value our employees as the heart of our success, and we do this through our Impact Initiative. We recognise that each individual brings unique skills, perspectives, and dedication that drive our growth and innovation. We foster a culture of respect, inclusivity, and collaboration where every voice matters. By investing in professional development, well-being, and work-life balance, we ensure our people feel supported and empowered to thrive. We celebrate achievements, encourage creativity, and provide opportunities for advancement. In summary, our Impact Initiative makes sure you feel valued – with celebrations, wellbeing support, and chances to give back as a team.
The Group Facilities Coordinator will be responsible for supporting all aspects of the facilities requirements within the business, effectively managing H&S, contractors/suppliers, procurement across all ND offices.
1. Support the Group Facilities Manager by overseeing and managing the facilities team and day to day operation of premises and facilities services across the organisation.
2. Assist with all aspects of legislative and Health & Safety compliance, including IOSH regulations, fire safety, risk assessments, company policies, and RIDDOR reporting where required.
3. Protect company assets through direct influence over the facilities environment in this role, including hardware, software, systems, and information, and report any suspected security breaches or risk areas promptly
4. Establish and maintain positive working relationships with colleagues, contractors, and stakeholders across the organisation
5. Coordinate and support Health & Safety compliance, including risk assessments, office inspections, compliance reporting, and assisting the Group Facilities Manager with H&S duties.
6. Support ISO 14001 and ISO 27001 compliance requirements.
7. Maintain head office security systems and records, including keyholders, alarms, security passes, and the Paxton access system. Assist local managers with the above tasks for satellite sites
8. Assist with the management of office leases, landlord liaison, statutory compliance, repairs, servicing, and maintenance schedules.
9. Support the sourcing and setup of new office locations in collaboration with managers and the Head of Facilities.
10. Coordinate contractor services, supplier agreements, procurement activities, and stock ordering to ensure cost-effective and efficient facilities management.
11. Manage office supplies, stationery, printing resources, deliveries, and procurement processes across all offices.
12. Act as first point of contact for fleet management requirements, including trackers, repairs, maintenance, insurance claims, MID registrations, breakdown cover, fuel cards and fleet reporting. Monitor and manage Facilities Helpdesk requests and liaise with managers regarding facilities requirements.
What we offer:
Fantastic employee benefits including:
13. A flexible working environment, with the opportunity for hybrid working
14. Health Cashback scheme
15. Life Assurance of 4 x salary
16. Pension Salary Sacrifice Scheme
17. A generous annual leave entitlement of 25 days holiday plus bank holidays (rising to 27 days holiday after two years’ service)
18. Opportunity to purchase additional annual leave through salary sacrifice
19. A day off for your birthday
20. A Giving Back day – to offer your services to the local community
21. Electric Vehicle Salary Sacrifice Scheme (subject to qualifying eligibility criteria)
22. Cycle to Work Salary Sacrifice Scheme (subject to qualifying eligibility criteria)
23. Opportunity to join our 3% interest Christmas savings scheme
24. Employee referral scheme; you can earn between £250 and £500 for each successful referral into the business
25. Regular social, health and well-being events
26. Free on-site parking
27. On-site Gym