Company Description
Max Fame Group, founded in 1972, is a global leader in luxury paper packaging manufacturing, with headquarters in China and production facilities in the UK, China, and Vietnam. With over four decades of experience, advanced technology, and a commitment to sustainability, Max Fame offers innovative and cost-effective solutions, including rigid boxes, printed folding cartons, labels, and booklets. The company’s international presence ensures flexibility, efficiency, and a reduced carbon footprint, delivering exceptional service to clients worldwide. Sustainability and customer satisfaction remain at the core of Max Fame's mission, providing unmatched expertise in luxury packaging.
About the Role
We are seeking a highly organised Purchasing & Logistics Administrator to join our team. In this varied role, you will support the smooth running of our supply chain by managing purchasing, coordinating logistics, and ensuring materials and products are delivered on time and in full. This is a great opportunity for someone who enjoys working across multiple functions, liaising with suppliers and internal teams, and taking ownership of key operational processes.
Key Responsibilities
* Collaborate closely with the sales department to translate customer order requirements into accurate procurement specifications, ensuring clear and timely information flow.
* Identify, evaluate, and develop suppliers based on quality, cost, delivery reliability, and service performance, while building and maintaining strong vendor relationships.
* Review and verify supplier invoices for authenticity and compliance with company financial and accounting standards.
* Issue and manage purchase orders (POs), monitor delivery schedules, follow up with suppliers, and ensure on-time, in-full fulfilment.
* Work collaboratively with production, planning, warehouse, finance, administration, and quality assurance teams to synchronise supply chain activities with operational priorities.
* Monitor and report on key procurement and logistics metrics, including cost savings, supplier lead times, and vendor performance ratings, supporting data-driven decision making.
* Coordinate with freight forwarders and logistics providers to manage both domestic and international shipments, optimising inbound and outbound logistics while ensuring internal teams are prepared for material receipt or dispatch.
* Manage the purchasing of general office supplies and consumables, ensuring cost-effective and timely replenishment of day-to-day business needs.
* Assist in the preparation and organisation of procurement and logistics documentation for internal and external audits (e.g., ISO 9001, ISO 14001, BRC, FSC).
* Generate production job orders to support manufacturing activities and ensure seamless handover to production teams.
* Provide responsive support for administrative or operational tasks as required by departments or management.
* Seek opportunities to streamline procurement processes, enhance supply chain efficiency, and drive cost optimisation initiatives.
What We’re Looking For
* Proven experience in purchasing, logistics, supply chain coordination or similar roles is desirable.
* Familiarity with international shipping and customs processes.
* Experience with supplier performance monitoring and KPI reporting.
* Strong administrative and organisational skills with good attention to detail.
* Confident communicator, able to work effectively with suppliers and colleagues.
* Ability to work independently, manage multiple priorities, and meet deadlines.
* Mandarin Chinese language skills are essential.
Experience
* Purchasing: 2 years (required)
Language
* English and Mandarin (required)
Qualifications
* Strong verbal and written Communication skills, including the ability to liaise effectively with vendors, clients, and team members.
* Excellent Customer Service abilities, ensuring positive client relationships and satisfaction in all interactions.
* Experience in Supply Chain Management and Procurement processes.
* Knowledge of Export and Logistics Management, ensuring compliance with regulations and efficiency in operations.
* Detail-oriented with strong organisational and problem-solving skills.
* Familiarity with ERP systems is a plus.
* A bachelor’s degree in Supply Chain Management, Business Administration, or a related field is preferred.