We are seeking anindividual to support the growing operational demands across all practicelocations. This role will involve ensuring health and safety standards are met,as well as coordinating repairs, relocations, upgrades, and general buildingmaintenance.
Key responsibilitieswill include developing and implementing organisational health and safetyprocedures, promoting a strong culture of safety within the workplace, andconducting regular site inspections to ensure compliance.
The role will be basedacross all Hope Citadel practices, with a primary office location in Oldham.You will work as part of an experienced Practice Operations team, contributingto service quality and adding value to the wider organisation.
Main duties of the job
To work as part of the operations team assisting with all aspectsof management of the property portfolio. The Property Coordinator is a criticalrole supporting the Practice management of sites, repair, relocation, reconstruction,and new buildings.
The activity will include supporting, and possibly leading, leasetransactions (under supervision), analysing asset management data for thebuildings in the portfolio, and liaising with, ICBs, external NHSPS teams and Operationsgroups to strive towards managing an efficient and cost-effective portfoliothat supports the needs of Hope Citadel Healthcare.
About us
Hope Citadel is aprimary care provider with a heart for deprived communities. We run 11 doctorspractices, mainly in Oldham and Rochdale, and employ nearly 250 staff. We werestarted 15 years ago by a passionate group of people looking to reverse the inversecare law by providing quality healthcare in areas of deprivation. This stillunderpins why we do what we do to make the invisible, visible. Our staff aredriven by social justice, by compassion, and by a drive to see real change inthe communities they live and work in.
Primary care is not aneasy space to work in, and that is exacerbated in areas of deprivation. Inorder to provide the best service to patients, it is vital that our financesand processes are aligned. We prioritise maintaining high healthcare outcomes, butknow that in order to do this, we need strong finances to allow this to beinvested back for patient and staff benefit.We do this by investing in right staff and making commitments such asbeing a Real Living Wage employer and running mentoring and learning anddevelopment opportunities.
Job responsibilities
Liaising withvaluers, agents and landlords to achieve best outcome on operational lease issues.
Supporting theattendance of HCH and NHSPS meetings as necessary.
Supporting Practice Managersin the management of renovation and relocation activities.
Reviewing andmanaging vendors contracts across all practice locations; cleaning contract,service charges, maintenance
Supporting thereview and justification of service charge bills passed onto HCH
Drafting andreviewing of documents for use with the Finance Director, this will include,but not limited to, heads of terms for the granting of leases, licenses andmemorandums of occupation
Supportinglease negotiations and rent reviews with agents, and solicitors as appropriate,achieving favourable terms for HCH
Assisting in the control of the Incomeand Expenditure for properties.
Reviewing invoices for rent and servicecharge as required and to ensure timely and accurate payment.
Reviewing costs from time to time tosupport wider business activities on strategy and cost reduction initiatives.
Generally developing a goodunderstanding of the financial performance for the properties under themanagement of the HCH and being able to justify cost and any past or futuremovement.
Asset management
Working closely with the PracticeManagers to update the HCH property database.
Supporting asset management datainitiatives to collect and validate data points to improve asset managementactivity and the wider use of the business.
Reviewing regular reports on data toidentify any sources of data inaccuracies.
Generally, to be a good data steward andembrace a data -driven culture identifying errors and rectifying.
Health & Safety
Carrying out safety regular risksassessments including prior to starting a new project
Reviewing all work procedures andensuring they meet industry safety standards
Preparing and filing reports foraccidents and other safety breaches
Delivering safety training and promotinga positive safety culture within the organisation
Staying up to date with health, safetyand environment regulations
Ensuring safe installation of equipmentand overseeing external contractors
Conducting in-house training sessions onhealth and safety awareness
Tracking incident metrics and applyingfindings
Person Specification
Personal Qualities
* Ability to work on varied workload
* Ability to work to deadlines
* Tenacious and diligent
Qualifications
* GCSE Maths and English or equivalent.
* RICS accredited degree or similar certification
Experience
* Highly customer focused
* Data and process driven Personable and a strong team player
* Commercial outlook
* Property experience
Knowledge
* How to use Excel, Word, and other computer system to a good standard.
* Writing professional letters.
* Communicating professionally by email and verbally.
* Demonstrated property experience
* Ability to conduct Risk Assessment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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