We are seeking a Clinical Admin Officer to join the Medicine team at Wexham Park Hospital. This is a Full-time role (37.50 hours per week) offered as a fixed-term contract for 11 months.
The role provides an excellent opportunity to work closely with Medicine Consultants and their teams. It is ideally suited to candidates with proven administrative experience, strong organisational skills, and a positive approach to change.
As a Clinical Admin Officer, you will provide comprehensive administrative support to Consultants and junior medical staff, ensuring all documentation and patient data is accurately recorded in line with Trust standards.
Main duties of the job
To provide an administrative service to the Department
To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported
Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate ad hoc correspondence requested in line with the Trusts policies and procedures
To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures
Answer queries from colleagues, GP's and patients in a timely and professional manner
To ensure that secure systems are in place for the storage of all resources including computerised information
Scanning and uploading relevant patient medical documents into the Trust's Electronic Patient Record system
To assist clinicians with sending letters using Epic where incomplete patient information or where attachments need to be included
To ensure all phone calls are dealt with - in a professional and timely manner adhering to the local targets set by the department and Trust
To operate the various IT systems used to fulfil the role/department requirements.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person Specification
Qualifications
* Good education to GCSE standard or equivalent experience
* ECDL or equivalent
* NVQ Level 3 Administration or equivalent practical knowledge
Experience
* Experience of working in an office environment
* Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
* Experience of working within a team environment
* Working in the NHS either in a hospital/private practice/GP setting
* Call Centre experience
Skills and Knowledge
* Logical reasoning i.e. providing/receiving routine/sensitive information
* Basic numeracy and literacy
* Ability to communicate clearly
* Ability to work with minimal supervision
* Conversant with hospital information systems
* Understanding of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Clinical Admin Officer - General Medicine
£26,240 to £27,928 a yearper annum incl HCAS
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